Section one: Contracting authority
one.1) Name and addresses
University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
Iain Davies
Telephone
+44 1316502759
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Freight Agency Services
Reference number
EC1049
two.1.2) Main CPV code
- 63521000 - Freight transport agency services
two.1.3) Type of contract
Services
two.1.4) Short description
Requirement to procure the services of a supplier to provide a 4PL service facilitating an optimisation of the entire supply chain for UoE - from courier services for UK domestic, to import and export shipments. Must include a software solution which ideally will be able to integrate with UoE’s Oracle Fusion “People and Money” system and also comply with our “No PO No Pay” protocol.
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 64120000 - Courier services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
Requirement to procure the services of a supplier to provide a 4PL service facilitating an optimisation of the entire supply chain for UoE - from courier services for UK domestic, to import and export shipments. Must include a software solution which ideally will be able to integrate with UoE’s Oracle Fusion “People and Money” system and also comply with our “No PO No Pay” protocol. There is a significant level of fragmented spend with couriers from various colleges and schools at UoE. The new service will enable spend to be centralised through one service.
The appointed freight agent would act on UoE’s behalf as a 4PL logistics supplier and be responsible for sourcing multiple transit options and providers for each consignment. This would involve a software solution for UoE staff to book consignments on. All communication, billing and responsibility for delivering the service will reside with the supplier. This would provide 2 overarching benefits to UoE:
(1) Improved freight rates; one provider understanding our requirement will be able to be active in the freight market in the most advantageous way for UoE. Truly centralising the requirement will avoid UoE being subject to high one-off freight rates.
(2) Improved processes; a single stream of invoices and customs clearance instruction documents will simplify the paperwork process between stores, procurement operations and P&M system. Centralisation of the function will create efficiencies with existing teams and allow time to be redeployed into more effective areas to improve value streams elsewhere.
As well as financial benefits this solution should make it easier to group together sustainability goals in freight which has traditionally had a high carbon cost.
two.3) Estimated date of publication of contract notice
1 May 2025
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
The total estimated spend is over a three year period.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=793667.
(SC Ref:793667)