Section one: Contracting authority
one.1) Name and addresses
The Department of Health
Castle Buildings, Stormont
BELFAST
BT4 3SQ
Contact
SSDAdmin.CPDfinance-ni.gov.uk
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 4019972 - DoH - Provision of Audio Visual/Web Streaming Services and the Electronic Presentation of Evidence to support the Muckamore Abbey Hospital Inquiry and Urology Services Inquiry
Reference number
ID 4019972
two.1.2) Main CPV code
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
two.1.3) Type of contract
Services
two.1.4) Short description
The Department of Health wishes to procure the electronic presentation of evidence, audio visual and web streaming fully managed services to support the two Inquiries. The requirement is as follows: • Electronic presentation of evidence at the oral hearings; • Provision of Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence The above requires the provision of personnel, hardware, software, software licences and other requirements to establish, deliver and maintain the required level of service. It should be noted that it is highly likely that both Inquiries will have oral hearings on the same days and therefore the successful Contractor will require sufficient personnel to staff both Inquiries.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,266,000
two.2) Description
two.2.2) Additional CPV code(s)
- 32321200 - Audio-visual equipment
- 32321300 - Audio-visual materials
- 32343100 - Audio-frequency amplifiers
- 32351300 - Audio equipment accessories
- 32340000 - Microphones and loudspeakers
- 32342410 - Sound equipment
- 32342412 - Speakers
- 32351000 - Accessories for sound and video equipment
- 32210000 - Broadcasting equipment
- 32232000 - Video-conferencing equipment
- 32322000 - Multimedia equipment
- 32323000 - Video monitors
- 32323300 - Video equipment
- 50300000 - Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment
- 51300000 - Installation services of communications equipment
- 51313000 - Installation services of sound equipment
- 32320000 - Television and audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The Department of Health wishes to procure the electronic presentation of evidence, audio visual and web streaming fully managed services to support the two Inquiries. The requirement is as follows: • Electronic presentation of evidence at the oral hearings; • Provision of Audio-visual/web streaming services and support for the oral hearings, including the distribution and display of evidence The above requires the provision of personnel, hardware, software, software licences and other requirements to establish, deliver and maintain the required level of service. It should be noted that it is highly likely that both Inquiries will have oral hearings on the same days and therefore the successful Contractor will require sufficient personnel to staff both Inquiries.
two.2.5) Award criteria
Quality criterion - Name: Qualitative Criteria / Weighting: 60
Cost criterion - Name: Quantitative Criteria / Weighting: 40
two.2.11) Information about options
Options: Yes
Description of options
The Contract will commence on award of contract for an initial period of 2 years with the option to extend for a further period of 1 year. 2 years [+1yr]
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The accelerated route was used due to the immediacy of the hearings: witnesses are potentially both vulnerable and elderly and it is desired that hearings commence as soon as possible to enable as many witnesses to participate as best possible.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
The accelerated route was used due to the immediacy of the hearings: witnesses are potentially
both vulnerable and elderly and it is desired that hearings commence as soon as possible to enable as many witnesses to participate as best possible.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-007687
Section five. Award of contract
Contract No
1
Title
Contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 April 2022
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Pi Communications
19 Church Avenue
Belfast
BT17 9RS
SSDAdmin.CPD@finance-ni.gov.uk
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £700,000
Total value of the contract/lot: £1,266,000
Section six. Complementary information
six.3) Additional information
The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see... Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract... requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory... levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory... levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their... performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional... misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register... of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of.. a. notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the.. date of.. issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken.. by Centres. of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The authority expressly.. reserves. the rights:. . (i) not to award any contract as a result of the procurement process commenced by publication of this notice;. ... (ii) to make. whatever changes it may see fit to the content and structure of the tendering competition;. . (iii) to award (a) contract(s) in.. respect of any. part(s) of the (services) covered by this notice; and. . (iv) to award contract(s) in stages and in no circumstances will the.. authority be liable.. for any costs incurred by candidates.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended
United Kingdom
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD will complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. Also this provided time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.