Scope
Reference
BC5415 - RQST14438
Description
The tender is for the provision of new heating in the sports hall at Fleur de Lys Primary School. The scope of the project is fully described in the tender documentation but in summary the scope is:
1. Survey existing services and remove all redundant services
2. Pipe two new fan convectors and a new radiator
3. Form a new circuit from the boiler room and fit new pumps, and controls
4. Provide all necessary electrical and builders works to form a complete heating system to the area.
Total value (estimated)
- £38,000 excluding VAT
- £45,600 including VAT
Below the relevant threshold
Contract dates (estimated)
- 18 April 2025 to 31 December 2025
- 8 months, 13 days
Main procurement category
Works
CPV classifications
- 45232141 - Heating works
- 45251200 - Heating plant construction work
- 45259300 - Heating-plant repair and maintenance work
- 45331000 - Heating, ventilation and air-conditioning installation work
- 50721000 - Commissioning of heating installations
- 71314310 - Heating engineering services for buildings
Contract locations
- UKL16 - Gwent Valleys
Participation
Conditions of participation
As detailed in the Tender Documentation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
4 April 2025, 12:00pm
Tender submission deadline
11 April 2025, 12:00pm
Submission address and any special instructions
https://supplierlive.proactisp2p.com/Account/Login
PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOTREGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:
1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;
2. Click the Sign Up option on the Portal homepage (If already registered go to point 11);
3. Enter your correct Organisation Name, Details and Primary Contact Details;
4. Make a note of the Organisation ID and User Name, then click Register;
5. You will then receive an email from the system asking you follow a link to activate your account;
6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;
7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;
8. Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;
9.Terms and Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;
10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select Complete Registration and you will enter the Supplier Home page;
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13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the Request Documents option and click to download all documents;
14. You can now either complete your response or Decline this opportunity.
All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Description | Type |
|---|---|---|
| Cost | Total Cost of the Project |
Cost |
Weighting description
The contract shall be awarded based on Selection criteria and the Cost as detailed in the tender documentation.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Caerphilly County Borough Council
- Public Procurement Organisation Number: PWHP-2369-JPYL
Penallta House, Tredomen Park
Hengoed
CF82 7PG
United Kingdom
Contact name: Fran Gully
Telephone: +441443863062
Email: gullyf@caerphilly.gov.uk
Website: http://www.caerphilly.gov.uk
Region: UKL16 - Gwent Valleys
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales