Section one: Contracting authority
one.1) Name and addresses
London Borough of Waltham Forest
Waltham Forest Town Hall, 701 Forest Road
Walthamstow
E17 4JF
Contact
Mr Stephen Potter
Stephen.Potter@walthamforest.gov.uk
Telephone
+44 7741077216
Country
United Kingdom
NUTS code
UKI53 - Redbridge and Waltham Forest
Internet address(es)
Main address
http://www.walthamforest.gov.uk/
Buyer's address
https://www.walthamforest.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Purchasing Vehicle for the Provision of Space4all Youth Spaces Programme on Behalf of the London Borough of Waltham Forest
Reference number
DN706438
two.1.2) Main CPV code
- 80310000 - Youth education services
two.1.3) Type of contract
Services
two.1.4) Short description
Dynamic Purchasing Vehicle for the Provision of Space4All Youth Spaces Programme on behalf of the London Borough of Waltham Forest (“the DPV”).
The Dynamic Purchasing Vehicle shall commence on 1st April 2024 and, shall continue up to and including 31st March 2025. There will be a provision to extend the DPV by a further twelve (12) months to 31st March 2026.
The appointment of multiple providers who can deliver good quality, safe, efficient and enjoyable Youth Space activities. The Youth Spaces Programme aims to offer a variety of exciting and interesting Youth Space activities including, sports, creative and performing arts, and environmental activities.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £700,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI53 - Redbridge and Waltham Forest
two.2.4) Description of the procurement
The Dynamic Purchasing Vehicle shall commence on 1st April 2024 and, shall continue up to and including 31st March 2025. There will be a provision to extend the DPV by a further twelve (12) months to 31st March 2026.
The appointment of multiple providers who can deliver good quality, safe, efficient and enjoyable Youth Space activities. The Youth Spaces Programme aims to offer a variety of exciting and interesting Youth Space activities including, sports, creative and performing arts, and environmental activities.
Award of Call-Off Contracts:
Organisations are advised that whilst it is the intention of the Authority to utilise the DPV as the primary source of services, the Authority reserves the right to obtain the service from alternative sources should this represent best value. Further, appointment of an organisation to the DPV on does not guarantee any minimum level of income for the organisation or that the organisation will be awarded any Call-Off Contract during the DPV Period. All Call-Off Contracts shall be awarded in accordance with the procedures detailed in the Tender Documents the Specification and the Conditions of Contract.
Organisations shall be aware that any Call-Off Contract awarded prior to the expiration of the DPV may continue beyond the expiration of the DPV Period. In such circumstances the organisation will be bound by the terms of the DPV and the Call-Off Contract, including but not limited to with regard to the price for the Call-Off Contract, until such time as the Call-Off Contract expires or is terminated by the Authority.
As part of the flexibility allowed under the Public Contract Regulations 2015, Regulations 74 to 76 “light touch, the Authority reserves the right to re-open the Dynamic Purchasing Vehicle throughout its duration.
A Find a Tender Contract Notice in respect of this DPV was dispatched on Thursday 11th January 2024.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 100
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-000989
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 March 2024
five.2.2) Information about tenders
Number of tenders received: 14
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Lymore Gardens Football Club CIC
6 Birch Grove, Leytonstone,
London
E11 4YG
Country
United Kingdom
NUTS code
- UKI53 - Redbridge and Waltham Forest
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
The Worth Foundation Limited
434 Forest Road
London
E17 4PY
Country
United Kingdom
NUTS code
- UKI53 - Redbridge and Waltham Forest
The contractor is an SME
No
five.2.3) Name and address of the contractor
YMCA St Paul's Group
49 Victoria Road
Surbiton
KT6 9NG
Country
United Kingdom
NUTS code
- UKI53 - Redbridge and Waltham Forest
The contractor is an SME
No
five.2.3) Name and address of the contractor
Leaders Community Limited
23 Blackthorne Drive
London
E4 6LS
Country
United Kingdom
NUTS code
- UKI53 - Redbridge and Waltham Forest
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Project Zero Waltham Forest CIC
The Outset Centre, Community Youth Hub, 2a Grange Road
Walthamstow, London
E17 8AH
Country
United Kingdom
NUTS code
- UKI53 - Redbridge and Waltham Forest
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Creative Engagement Services CIC
420-421 The Railway Arches, Burdett Road
London
E3 4AA
Country
United Kingdom
NUTS code
- UKI53 - Redbridge and Waltham Forest
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Treasure Me Kids Limited
9 Fountain Mews
London
NW3 2BF
Country
United Kingdom
NUTS code
- UKI53 - Redbridge and Waltham Forest
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Leyton Orient Trust
London
E10 5JY
Country
United Kingdom
NUTS code
- UKI53 - Redbridge and Waltham Forest
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Westward Inner-City Sport & Education (WISE) Youth Trust
Minerva Centre, 10 Minerva Street
London
E2 9EH
Country
United Kingdom
NUTS code
- UKI53 - Redbridge and Waltham Forest
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £700,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales Royal Courts of Justice
London
WC2A 2LL
Country
United Kingdom