Section one: Contracting authority
one.1) Name and addresses
the Education Authority
69
Belfast
BT17 0PT
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etendersni.gov.uk/epps
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CAT-23-008 Supply and Delivery of Frozen Foods
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The EA invites tenders for the Supply and Delivery of Frozen Food Products for 4 years from the Commencement Date (anticipated to be 1st August 2024) with options to extend for a further period of 24 months with a maximum of two extension points (giving a total potential Contract Period of 6 years).
two.1.5) Estimated total value
Value excluding VAT: £107,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Frozen Meat, Fish and Poultry Products
Lot No
1
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
- 15331170 - Frozen vegetables
- 15221000 - Frozen fish
- 15331100 - Fresh or frozen vegetables
- 15229000 - Frozen fish products
- 15220000 - Frozen fish, fish fillets and other fish meat
- 15311000 - Frozen potatoes
- 15311200 - Diced, sliced and other frozen potatoes
- 15894000 - Processed food products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The EA invites tenders for the Supply and Delivery of Frozen Food Products for 4 years from the Commencement Date (anticipated to be 1st August 2024) with options to extend for a further period of 24 months with a maximum of two extension points (giving a total potential Contract Period of 6 years).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £54,067,100
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The initial contract period will be for 4 years from the date of contract commencement with the options to extend for a further period of 24 months with a maximum of two extension points.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for a further period of 24 months with a maximum of two extension points.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Client cannot guarantee any particular level of business within the Contract. Any information on previous volumes or value of business are for guidance only and no guarantee is given as to the exact value under this Contract. Any levels, or aggregate values of goods, referred to are indicative only and shall not be binding on the Client.
two.2) Description
two.2.1) Title
Miscellaneous Frozen Products
Lot No
2
two.2.2) Additional CPV code(s)
- 15800000 - Miscellaneous food products
- 15331170 - Frozen vegetables
- 15221000 - Frozen fish
- 15331100 - Fresh or frozen vegetables
- 15229000 - Frozen fish products
- 15220000 - Frozen fish, fish fillets and other fish meat
- 15311000 - Frozen potatoes
- 15311200 - Diced, sliced and other frozen potatoes
- 15894000 - Processed food products
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
The EA invites tenders for the Supply and Delivery of Frozen Food Products for 4 years from the Commencement Date (anticipated to be 1st August 2024) with options to extend for a further period of 24 months with a maximum of two extension points (giving a total potential Contract Period of 6 years).
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £52,932,900
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The initial contract period will be for 4 years from the date of contract commencement with the options to
extend for a further period of 24 months with a maximum of two extension points.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for a further period of 24 months with a maximum of two extension points
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Client cannot guarantee any particular level of business within the Contract. Any information on.. previous volumes or value of business are for guidance only and no guarantee is given as to the exact value under this Contract. Any. levels, or aggregate values of goods, referred to are indicative only and shall not be binding on the Client.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Full details can be found in the CfT documents section on eTendersNI.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-031923
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 May 2024
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 July 2024
four.2.7) Conditions for opening of tenders
Date
2 May 2024
Local time
3:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
This Contract will be established by the Education Authority (“EA”) and is open to the EA, including NI educational bodies as follows, and at some point, during the life of the Contract these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This Contract is not intended to replace any current agreements that participating or non-participating institutions may already have in place https://www.education-ni.gov.uk/services/schools-plus. Primary and Post Primary schools under the control of the EA. Catholic Maintained Schools. Independent Schools in NI. Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres https://www.nidirect.gov.uk/contacts/further-education-fe-colleges. Further Education Colleges in NI. https:// www.nicie.org/parents/school-finder/. Grant Controlled Integrated Education Schools in NI. https://www.isc.co.uk schools/northern ireland/. Independent School in NI. EA Teachers’ and Educational Centres. Council for the Curriculum, Examination and Assessment NI (CCEA) . Armagh Observatory and Planetarium. Middletown Centre for Autism. Controlled Schools Support Council (CSSC)... Northern Ireland Council for Integrated Education (NICIE). Tenderers should ensure they read and understand the documentation found in the CFT documents area of eTendersNI. As a Public Sector Procurement organisation, EA must adhere to the Procurement Policy Notes, https://www.finance-ni.gov.uk/articles/procurement-policy-notes-ppns. This tender includes requirements relating to Human Rights, Modern Slavery, Supply Chain Resilience and Social Value and all tenders must meet the requirements detailed in the tender documentation to be compliant. EA reserves the right to: 1. Not to award any contract as a result of the procurement process commenced by publication of this notice. 2. To make whatever changes it may see fit to the content and structure of the tendering competition. 3. To award (a) contract(s) in respect of any part(s) of the supplies covered by this notice.
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
The UK does not have any such bodies with responsibility for appeal/mediation procedures
Country
United Kingdom