Scope
Reference
W734
Description
Provide and install X4 Autel AC Ultra Street dual socket 22kW chargers, X1 Autel Maxi Charger DH240 120kW and X2 Autel DC compact 50kW (both inc. 10m cable) and associated groundworks across two depots.
The council is introducing a mandatory 8 working day standstill from the publication of this notice before entering into a contractual agreement with the nominated supplier.
Contract 1
Supplier
Contract value
- £340,000 excluding VAT
- £408,000 including VAT
Below the relevant threshold
Earliest date the contract will be signed
19 February 2026
Contract dates (estimated)
- 20 February 2026 to 31 March 2026
- 1 month, 9 days
Main procurement category
Works
CPV classifications
- 45310000 - Electrical installation work
Contract locations
- UKF11 - Derby
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Procedure
Procedure type
Direct award
Direct award justification
User choice contract
The Department for Transport confirmed the award of grant funding on 28 January 2026, notwithstanding that the bid submission deadline was 31 November 2025. The funding is subject to the condition that all monies are fully spent by the end of the 2025/26 financial year, creating an exceptionally constrained delivery timeframe.
The grant supports fleet operators with the installation of electric vehicle charging infrastructure for HGVs, vans and coaches at operational depots, directly contributing to the Authority's climate change commitments, cleaner fleet objectives and wider electrification programme.
Vev has already been engaged to undertake assessments of the existing electrical capacity at the Authority's depots and to evaluate the feasibility of further fleet electrification. Through this existing engagement, Vev identified and advised on the availability of the relevant Department for Transport funding opportunity to support additional charging infrastructure at the Stores Road and London Road depots.
Given Vev's detailed prior knowledge of the depots, the existing electrical infrastructure, and the specific funding requirements, a direct award was considered necessary to ensure continuity of work, avoid duplication of surveys and design costs, and enable the project and funding bid to be progressed within the required and exceptionally tight timescales.
Failure to approve the direct award would present a significant risk of loss of grant funding, delays to the fleet electrification programme, increased overall costs, disruption to technical continuity, and the potential failure to achieve agreed carbon reduction targets.
In accordance with procurement transparency requirements, a 8 working day standstill period will be observed prior to contract award
Supplier
VEV SERVICES LIMITED
- Companies House: 13925867
- Public Procurement Organisation Number: PNHW-1115-WGYL
160 Victoria Street
London
SW1E 5LB
United Kingdom
Email: tenders@vev.com
Website: http://www.vev.com
Region: UKI32 - Westminster
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1
Contracting authority
Derby City Council
- Public Procurement Organisation Number: PQVM-1383-ZBXP
The Council House - Corporation Street
Derby
DE1 2FS
United Kingdom
Email: procurement@derby.gov.uk
Website: https://www.derby.gov.uk/
Region: UKF11 - Derby
Organisation type: Public authority - sub-central government