Section one: Contracting authority
one.1) Name and addresses
Glenthorne High School
Sutton Common Road
Sutton
SM3 9PS
Contact
Mrs Jennie Goodall
Telephone
+44 208644307
Country
United Kingdom
NUTS code
UKI63 - Merton, Kingston upon Thames and Sutton
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA9341
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Glenthorne High School Catering Tender
Reference number
RM&C/2021/GHS/326
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
From the Headteacher, Mr Hume:
“Glenthorne High School is a thriving 11-19 mixed comprehensive Academy with 1,600 pupils, of whom over 300 are in the 6th Form. We are an outstanding national Teaching School with a focus on high quality teacher training and a specialism in the arts.
We are a heavily oversubscribed, highly successful school with a long and rich history in the local community. The school was founded on the Glastonbury Road site in 1933. It moved to the Sutton Common Road site in 1958. At this time, it was called Sutton Common County Secondary Girls’ School; a small girls’ school for less than 400 pupils. It changed its name to Glenthorne in 1982 and it wasn’t until 1993 that it became co-educational. In 2018, we celebrated our Diamond Jubilee on the Sutton Common Road site.
I joined the school as Headteacher back in September 2001 and it has been a pleasure and a privilege to lead the school over the last 19 years. Glenthorne is a unique school of extraordinary staff and pupils and enjoys exceptional support from parents and the local community. We are proud of our history, our success and achievements and our reputation for high standards and high expectations and proud of our contribution to the local community.”
The School has a modern kitchen and has 3 separate dining areas (in part due to Covid restrictions). The School is looking to develop the food offer for their students and deliver meaningful training support to the catering team from the successful bidder.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKI63 - Merton, Kingston upon Thames and Sutton
Main site or place of performance
Glenthorne High School, Sutton Common Road, Sutton, SM3 9PS
two.2.4) Description of the procurement
All sales figures are taken from the Till system, including annual totals in both campuses.
Pupils - Forecast Numbers – Sept 2021
Year 7 300
Year 8 290
Year 9 266
Year 10 265
Year 11 258
Year 12 160
Year 13 166
TOTAL 1705
Sales data taken from 04/2019 to 22/07 2019 due to Covid Restrictions
Pricings/Sales CURRENT Price and Uptake
Meal Deal Price 2.00 GBP main meal, 50p dessert – the same from Sept 2021
FSM Entitled: 214 / Uptake: 115 per day (daily avg.)
Pupil Paid Meal Uptake: 440 per day (daily avg.)
Staff Duty Meal Entitled: 1 / Uptake: 1 per day
Staff Cash Meals No. of Staff: 160 (some staff travel between campuses) / Uptake: 22 per day (daily avg.)
Sales over 12 months (Sep 19 – July 2020)
FSM Sales over 12 months 39,605 GBP
Pupil Pail Meal Breakfast Sales 9,996.65 GBP (9868 covers)
Pupil Pail Meal Break Sales 127,508 GBP (74,224 covers)
Pupil Pail Meal Lunch Sales 201,443 GBP (91,487 covers)
Staff Pail Meal Breakfast Sales 2,602 GBP (2198 covers)
6th form Bursary Sales Value 3,931 GBP (509 covers)
Staff Pail Meal Break Sales 8,376 GBP (3948 covers)
Staff Pail Meal Lunch Sales 12,302 GBP (11,600 covers)
Staff Duty Meal Sales over 12 months n\a
Hospitality Sales over 12 months - Hospitality: 6000 GBP / Free Breakfast: 155.85 GBP
Service Times - COVID SERVICE:
Breakfast 7.45-8.30
Break 10:25 to 10:40 and 10:45 to 11:00
Lunch 13.10-14.10
NORMAL SERVICE - Monday to Friday
Breakfast 7.35-8.25
Break 10:55 – 11:15
Lunch 13.15 – 14.05
Extended break Wednesday B Week 10.55-11.35 every other weds no lunch.
Friday 10.35-10.55 lunch 12.55-1.45
Locked in Policy: Yes
Current Contractor
In-House Operation
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Renewal after 3 years is possible based upon satisfactory performance.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
Covid related disruption.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 May 2021
Local time
1:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
7 June 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222778.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:222778)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
six.4.2) Body responsible for mediation procedures
RM&C Consultants Ltd
Suthernwood View, Woodcote Road
South Stoke, Reading
RG8 0JJ
Telephone
+44 7895837811
Country
United Kingdom