- Lot 1. Single Use Instruments & Packs
- Lot 2. Reusable Surgical Instruments
- Lot 3. Scalpel Blades & Handles Single Use / Re-usable
- Lot 4. Surgical Instruments Managed Service
- Lot 5. Surgical Instruments Repair & Maintenance
- Lot 6. Surgical Instruments Decontamination and Sterilisation Services
- Lot 7. Surgical Instruments Recycling Services
Scope
Reference
Project_1612
Description
The proposed Framework is for the supply of Surgical Instruments including Single Use Surgical Instruments, Reusable Surgical Instruments, Scalpel Blades, Scalpel Handles, Disposable Handles and Blade Removers, Repair and Maintenance , Surgical Instruments and Metal Instrument Recycling, Sterilisation Services Steam/Gas/Radiation, Total, Surgical, Instruments Managed, Service / Supply disposable / reusable instruments /Maintenance / Replacement / Sterilisation services.
Commercial tool
Establishes a framework
Total value (estimated)
- £2,000,000,000 excluding VAT
- £2,400,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 25 January 2027 to 24 January 2029
- Possible extension to 24 January 2031
- 4 years
Description of possible extension:
This Framework Agreement will have a term of 24 months with the option to extend incrementally for a total of a further 24 months.
Main procurement category
Goods
Contract locations
- UK - United Kingdom
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Single Use Instruments & Packs
Description
The scope of Lot 1 - Single use Surgical instruments intended for use in a wide range of medical and surgical procedures including cutting, scratching, scraping, clamping, retracting, clipping or similar procedures, without connection to any active medical device. Product lines in this Lot are intended to be disposed of after use and must be clearly marked as such on the product and the primary packaging to inform the user single use surgical instrument are not intended for repeat autoclaving/sterilisation.
Lot 1 comprises of the following Sub Lots:
1. Lot 1 Sub Lot 1 Single Use Scissors
2. Lot 1 Sub Lot 2 Single Use Forceps
3. Lot 1 Sub Lot 3 Single Use Punch Biopsy
4. Lot 1 Sub Lot 4 Single Use Instrument Sets
5. Lot 1 Sub Lot 5 Single Use Retractors
6. Lot 1 Sub Lot 6 Single Use Suction Tubes
7. Lot 1 Sub Lot 7 Single Use Speculums
8. Lot 1 Sub Lot 8 Single Use Cartridge Syringes
9. Lot 1 Sub Lot 9 Single Use Miscellaneous Instruments
Lot value (estimated)
- £60,000,000 excluding VAT
- £72,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33169000 - Surgical instruments
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Reusable Surgical Instruments
Description
The scope of Lot 2 - Reusable surgical instruments intended for use in a wide range of medical and surgical procedures including cutting, scratching, scraping, clamping, retracting, clipping or similar procedures, without connection to any active medical device and which can be reused after decontamination and sterilisation procedures have been carried out.
Lot 2 comprises of the following Sub Lots:
1. Lot 2 Sub Lot 1 Reusable Scissors
2. Lot 2 Sub Lot 2 Reusable Forceps
3. Lot 2 Sub Lot 3 Reusable Needle Holders
4. Lot 2 Sub Lot 4 Reusable Retractors
5. Lot 2 Sub Lot 5 Reusable Trays and Baskets
6. Lot 2 Sub Lot 6 Reusable Speculums
7. Lot 2 Sub Lot 7 Reusable Ring Cutters
8. Lot 2 Sub Lot 8 Reusable Clamps
9. Lot 2 Sub Lot 9 Reusable Hooks
10. Lot 2 Sub Lot 10 Reusable Miscellaneous Instruments
Lot value (estimated)
- £20,000,000 excluding VAT
- £24,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33100000 - Medical equipments
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Scalpel Blades & Handles Single Use / Re-usable
Description
The scope of Lot 3 - Scalpel blades within this lot can include but shall not be limited to:
Scalpel blades
Scalpel handles to fit the blades
Disposable scalpels
Blade removers
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33169000 - Surgical instruments
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Surgical Instruments Managed Service
Description
The scope of Lot 4 - Managed service provider (MSP) - that facilitates an end-to end-service, access to new technology, innovation, supply chain management and continuous improvement expertise with the overall objective to minimise the risk of exposure to potential increased costs and for Participating authorities to gain access to service improvements, enhanced patient care and contractual & administrative benefits as part of the offer backed by contractual key performance indicators and ongoing contract management.
Lot value (estimated)
- £1,000,000,000 excluding VAT
- £1,200,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33169000 - Surgical instruments
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. Surgical Instruments Repair & Maintenance
Description
The scope for Lot 5 - The repair, refurbishment, and maintenance of surgical instruments. The scope of instruments that will require repair, refurbishment and maintenance is wide ranging and are reusable instruments (detailed in lot 2) intended for medical and surgical procedures including cutting, scratching, scraping, clamping, retracting, clipping or similar procedures.
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 50420000 - Repair and maintenance services of medical and surgical equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Surgical Instruments Decontamination and Sterilisation Services
Description
The scope of Lot 6 - The reprocessing surgical instruments starting from post procedure to manual cleaning and finally automated cleaning using a washer/disinfector or ultrasonic cleaners. To ensure consistent quality outcomes for patients, the cleaning process requires consistency and standardisation.
Lot 6 comprises of the following Sub Lots:
1. Lot 6 Sub Lot 1 Decontamination & Sterilisation Services
2. Lot 6 Sub Lot 2 Decontamination Services
3. Lot 6 Sub Lot 3 Sterilisation Services
Lot value (estimated)
- £908,000,000 excluding VAT
- £1,089,600,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 33191000 - Sterilisation, disinfection and hygiene devices
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 7. Surgical Instruments Recycling Services
Description
The scope of Lot 7 - The sustainable and compliant route for the recycling of metal surgical instruments encompassing the collection, transportation, segregation, treatment, disposal and trading of the resultant appropriately treated scrap metal waste.
There are multiple categories/types of metal devices that are disposed of throughout a healthcare setting and these can be spread across many departments within that setting. In some situations, these devices and items are manufactured from, or contain, valuable metals that can be recovered for potential revenue generating opportunities through appropriate collaboration with specialist healthcare waste management companies.
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 90514000 - Refuse recycling services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
2.5%
Further information about fees
The only deviations from the 2.5% Management Fee are:
Lots 1, 2 & 3 @ 2.5%;
Lot 4 @ 1%;
Lot 5 @ 2.5%;
Lot 6 @ 1%; and
Lot 7 @ 2.5%
Justification for framework term over 4 years
N/A
Framework operation description
See tender documentation within Project_1612
Award method when using the framework
With competition
Contracting authorities that may use the framework
For Goods/Services ordered via the Transacted Routes of Supply as set out in the Framework Agreement Award Pack, only the Authority will be entitled to place Orders which it will then make available for purchase by: 1) any NHS Trust; 2) any other NHS entity; 3) any government department, agency or other statutory body; and/or 4) any private sector entity active in the UK healthcare sector; and
For Goods/Services ordered via the Direct Route of Supply as set out in the Framework Agreement Award Pack, the following Participating Authorities are entitled to place Orders: 1) the Authority; 2) any NHS Trust; 3) any other NHS entity; 4) any government department, agency or other statutory body; and/or 5) any private sector entity active in the UK healthcare sector.
Participation
Particular suitability
Lot 1. Single Use Instruments & Packs
Lot 2. Reusable Surgical Instruments
Lot 3. Scalpel Blades & Handles Single Use / Re-usable
Lot 4. Surgical Instruments Managed Service
Lot 5. Surgical Instruments Repair & Maintenance
Lot 6. Surgical Instruments Decontamination and Sterilisation Services
Lot 7. Surgical Instruments Recycling Services
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
11 March 2026, 3:00pm
Tender submission deadline
19 March 2026, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 August 2026
Award criteria
Lot 1. Single Use Instruments & Packs
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | EDirect |
Price | 40% |
| Supply Chain Resilience | Quality | 20% | |
| Customer service & Relationship Management | Quality | 20% | |
| Social Value | Quality | 10% | |
| MSAT/Evergreen | Quality | 5% | |
| Innovation | Quality | 5% |
Lot 2. Reusable Surgical Instruments
| Name | Description | Type | Weighting |
|---|---|---|---|
| Customer service & Relationship Management | Quality | 30% | |
| Price | EDirect |
Price | 30% |
| Supply Chain Resilience | Quality | 20% | |
| Social Value | Quality | 10% | |
| MSAT/Evergreen | Quality | 5% | |
| Innovation | Quality | 5% |
Lot 3. Scalpel Blades & Handles Single Use / Re-usable
| Name | Type | Weighting |
|---|---|---|
| EDirect | Price | 40% |
| Supply Chain Resilience | Quality | 20% |
| Customer service & Relationship Management | Quality | 20% |
| Social Value | Quality | 10% |
| MSAT/Evergreen | Quality | 5% |
| Innovation | Quality | 5% |
Lot 4. Surgical Instruments Managed Service
Lot 5. Surgical Instruments Repair & Maintenance
Lot 6. Surgical Instruments Decontamination and Sterilisation Services
| Name | Description | Type | Weighting |
|---|---|---|---|
| Delivery Model | Quality | 35% | |
| Customer service & Relationship Management | Quality | 25% | |
| Price | Total Scenario Cost |
Price | 20% |
| Social Value | Quality | 10% | |
| MSAT/Evergreen | Quality | 5% | |
| Innovation | Quality | 5% |
Lot 7. Surgical Instruments Recycling Services
| Name | Description | Type | Weighting |
|---|---|---|---|
| Delivery Model & Resilience | Quality | 35% | |
| Customer Service, Support and Relationship Management | Quality | 25% | |
| Price | Total Scenario Cost |
Price | 20% |
| Social Value | Quality | 10% | |
| MSAT and Evergreen | Quality | 5% | |
| Innovation | Quality | 5% |
Other information
Payment terms
PRELIMINARY MARKET ENGAGEMENT CONDUCTED
In developing this opportunity NHS Supply Chain (the Authority) conducted Preliminary Market Engagement (PME) by issuing Find a Tender notice identifier 2025/S 000-033550 under PA23 reference Project_1612
as summarised below:
• 19/06/2025 UK2: Preliminary market engagement notice published EOI deadline 04/07/2025 @ 10:00 via Jaggaer
• 27/06/2025 Supplier Day held in Nottingham
• 04/07/2025 EOI via Jaggaer closed at 10:00
• 04/07/2025 Request for Information (RFI) issued via Surgical mailbox at 10:24 to 88 recipients with a closing date of 24/07/2024 and clarifications opened
• 16/07/2025 Clarifications closed
• 24/07/2025 33 completed RFI questionnaires were returned to the Surgical mailbox
The RFI responses we analysed, and it is to be noted that in response to PPN 022 Procuring Steel in Government Contracts, that the supply chain was unable at this time to support the Authority in creating a level playing field for UK steel producers through any subsequent procurement of these surgical instrument’s requirements.
Supplier 121's held through a combination of requests by Supplier and requests by the Category Team. Sessions were used to gauge feasibility for rationalising the stocked route to market and Supplier approach to sustainability.
There was a focus on meeting with Service providers for Managed Service, Decontamination and Sterilisation to ensure the framework is viable and understand the focus within the market.
RFI responses were used to develop sustainability opportunities and were also used to develop the risk and issues log.
• 03/09/2025 the revised draft Specification (with the exclusion of Lot 8) was accompanied by a Product
List was issued via the surgical mailbox to 84 recipients. Additional questions were asked on Supplier
approaches to 3rd Party Audits to follow on from information provide in the RFI response.
• 26/09/2025 a further and final Supplier Day was hosted at Nottingham before publication of the tender.
Participation in the PME conducted was not used nor acknowledged in any way for the purpose of evaluating nor qualifying any potential supplier, in any subsequent formal competitive process.
INSTRUCTIONS FOR REGISTRATION AND PORTAL ACCESS
Submission of expression of interest and procurement specific information:
This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at: https://nhssupplychain.app.jaggaer.com//
Suppliers wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration.
1. Use URL https://nhssupplychain.app.jaggaer.com// to access the NHS Supply Chain Procurement portal.
2. If not yet registered:
— Click on the ‘Not Registered Yet’ link to access the registration page.
— Complete the registration pages as guided by the mini guide found on the landing page.
Portal access.
If registration has been completed:
— Login with URL https://nhssupplychain.app.jaggaer.com// .
— Click on ITTs Open to All Suppliers.
— Select from the following ITTs:
ITT_1955 Selection Questionnaire All Lots
ITT_1932 Lot 1: Single Use Instruments & Sets
ITT_1933 Lot 2: Reusable Surgical Instruments
ITT_1934 Lot 3: Scalpel Blades & Handles Single Use / Re-usable
ITT_1935 Lot 4: Surgical Instruments Managed Service
ITT_1936 Lot 5: Surgical Instruments Repair & Maintenance
ITT_1937 Lot 6: Surgical Instruments Decontamination and Sterilisation Services
ITT_1938 Lot 7: Surgical Instruments Recycling Services
— Click on 'Express Interest'
— Read' Information' dialogue box then 'Confirm'
IMPORTANT: Please note you must respond to ITT_1955 plus, any and/or all additional Lot specific ITT's.
Suppliers are strongly advised to read all of the tender documentation provided thoroughly to know how to submit a fully compliant Tender before the submission deadline.
Suppliers are encouraged to download the supplier handbook located within the eProcurement portal by following the 'Supplier Helpcentre' link within the Useful Links section of the Dashboard.
For any technical help with the portal please contact:
Tel: 0800 069 8630 or via Request Assistance/Live Chat
Please refer to Section III.1.1 for additional information
All tender submissions must be submitted online via the Jaggaer Qualification, Technical and Commercial Envelopes in compliance with the published tender documentation. Tenders submitted by any other means than the eProcurement Portal response envelopes will not be accepted.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
SUPPLY CHAIN COORDINATION LIMITED
- Public Procurement Organisation Number: PLLH-1887-BMRL
Wellington House, 133-155 Waterloo Road
London
SE1 8UG
United Kingdom
Email: dawnette.gayle@Supplychain.nhs.uk
Website: https://www.supplychain.nhs.uk/
Region: UKI45 - Lambeth
Organisation type: Public authority - sub-central government