Section one: Contracting authority
one.1) Name and addresses
King Athelstan Primary School
Villiers Road
KINGSTON UPON THAMES
KT13AR
Contact
School Business Manager
bursar@kingathelstan.rbksch.org
Telephone
+44 2085468210
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
https://www.kingathelstan.kingston.sch.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.kingathelstan.kingston.sch.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.kingathelstan.kingston.sch.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
School Catering - King Athelstan Primary School
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
King Athelstan Primary School is a LA maintained community primary school for pupils aged 3 to 11 situated in Villiers Road, Kingston upon Thames. The school caters for a diverse community, 34% of pupils have English as an additional language with 43 different languages spoken. 28% of the pupils in the school are entitled to free school meals (30% Pupil Premium/Ever 6) and some come from challenging home circumstances.
The Contractor will be required to supply midday meals during term time to pupils, staff and visitors in the school. The policy will be to supply a home-cooked nutritious meal with an emphasis on healthy eating (based on the balance of good health) that meets the National Nutritional Minimum Standards, using fresh ingredients as much as possible. However, the meals provided for some of the pupils will form their only hot meal of the day and therefore there must be an emphasis on ensuring that the meals are child friendly in terms of content and presentation.
The Contractor should note that the school population could fluctuate over the course of the contract. They also may fluctuate because of the introduction or removal of government initiatives and guidelines including lockdowns because of COVID 19. Numbers may also fluctuate due to classes or 'bubbles' having to close or isolate for particular reasons e.g. due to COVID 19. These fluctuations shall be at the risk of the Contractor. At present, 117 pupils are entitled to free school meals. In general, daily numbers are between 210 and 225, which includes those entitled to Universal Infant Free School Meals. At the start of each school year, numbers are lower due to the staggered start of new Reception pupils. The school may also consider wrap around care or a flexible nursery provision in the future and therefore the capacity for nursery-aged children to have their meal in their setting in the future must be taken into consideration.
The Contractor must also be aware that the kitchen area and facilities forming part of this contract must be available to third parties outside normal kitchen hours. Except where indicated, the users of the kitchen can prepare and if necessary, cook their own food using the kitchen equipment and utensils that are available to the Contractor. The users are expected to leave the kitchen in the same condition in which the Contractor left it. If the kitchens are not left in the same condition, the Contractor should speak to the School Office immediately.
In addition, a number of activities take place outside normal school hours for which a catering service maybe required by the organisers of the activities. Tenderers are invited to indicate
2
whether and to what extent they are interested in providing meals and other refreshments for such activities.
To ensure a fair and worthwhile tender, certain standards have been predetermined. It is not the school's intention to stifle or hamper the successful Tenderer after the appointment and to this end; the school would welcome any proposals for the improvement of the catering service.
two.1.5) Estimated total value
Value excluding VAT: £316,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55524000 - School catering services
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
King Athelstan Primary School, Kingston Upon Thames.
two.2.4) Description of the procurement
See Tender Documents on the School Website:
King Athelstan Primary School is a LA maintained community primary school for pupils aged 3 to 11 situated in Villiers Road, Kingston upon Thames. The school caters for a diverse community, 34% of pupils have English as an additional language with 43 different languages spoken. 28% of the pupils in the school are entitled to free school meals (30% Pupil Premium/Ever 6) and some come from challenging home circumstances.
The Contractor will be required to supply midday meals during term time to pupils, staff and visitors in the school. The policy will be to supply a home-cooked nutritious meal with an emphasis on healthy eating (based on the balance of good health) that meets the National Nutritional Minimum Standards, using fresh ingredients as much as possible. However, the meals provided for some of the pupils will form their only hot meal of the day and therefore there must be an emphasis on ensuring that the meals are child friendly in terms of content and presentation.
The Contractor should note that the school population could fluctuate over the course of the contract. They also may fluctuate because of the introduction or removal of government initiatives and guidelines including lockdowns because of COVID 19. Numbers may also fluctuate due to classes or 'bubbles' having to close or isolate for particular reasons e.g. due to COVID 19. These fluctuations shall be at the risk of the Contractor. At present, 117 pupils are entitled to free school meals. In general, daily numbers are between 210 and 225, which includes those entitled to Universal Infant Free School Meals. At the start of each school year, numbers are lower due to the staggered start of new Reception pupils. The school may also consider wrap around care or a flexible nursery provision in the future and therefore the capacity for nursery-aged children to have their meal in their setting in the future must be taken into consideration.
The Contractor must also be aware that the kitchen area and facilities forming part of this contract must be available to third parties outside normal kitchen hours. Except where indicated, the users of the kitchen can prepare and if necessary, cook their own food using the kitchen equipment and utensils that are available to the Contractor. The users are expected to leave the kitchen in the same condition in which the Contractor left it. If the kitchens are not left in the same condition, the Contractor should speak to the School Office immediately.
In addition, a number of activities take place outside normal school hours for which a catering service maybe required by the organisers of the activities. Tenderers are invited to indicate
2
whether and to what extent they are interested in providing meals and other refreshments for such activities.
To ensure a fair and worthwhile tender, certain standards have been predetermined. It is not the school's intention to stifle or hamper the successful Tenderer after the appointment and to this end; the school would welcome any proposals for the improvement of the catering service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
At the end of the initial contract period, the School may choose to extend the Contract for a further period of up to two (2) years at yearly intervals. This shall be according to the performance of the supplier/s during the initial Contract period, prevailing market conditions and School requirements. Any such extension shall be at the originally tendered prices.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see Tender documents on the School Website
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 June 2021
Local time
9:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
8 June 2021
Local time
9:10am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
London
Country
United Kingdom