Section one: Contracting authority
one.1) Name and addresses
Southend City Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
mrs Aleksandra Haker
aleksandrahaker@southend.gov.uk
Telephone
+44 1702215000
Country
United Kingdom
NUTS code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Sports and Fine Turf Materials, Equipment and Sundries
Reference number
DN710892
two.1.2) Main CPV code
- 03120000 - Horticultural and nursery products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Southend on Sea City Council is looking to appoint a supplier or a number of suppliers to supply and deliver Sports pitch materials and top dressings for a period of 3 years, with the option of extending the contract for a further 2 years, on an annual basis. The extension will be at the discretion of the Council and be dependent upon on quality, pricing, funding available and contractor performance. As such the Council does not guarantee any level of income to either Contractor as part of this contract.
Parks Operations Sports Materials will be split across different lots with suppliers being able to bid for single or multiple lots. The Contractor must deliver the required materials in the conditions and at the times detailed within this specification.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Top Dressing, Composts/Sands
Lot No
1
two.2.2) Additional CPV code(s)
- 03100000 - Agricultural and horticultural products
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
an organic matter that has been decomposed in a process called composting, rich in nutrients. Loose granular substances to be applied to sports pitch surfaces.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Feeds and Fertilisers
Lot No
2
two.2.2) Additional CPV code(s)
- 03100000 - Agricultural and horticultural products
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Feeds and Fertilisers - any material of natural or synthetic origin (other than liming materials) that is applied to soils or to plant tissues to supply one or more plant nutrients essential to the growth of the sward and pitch surfaces.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Herbicides, Fungicides Pesticides and Biological control
Lot No
3
two.2.2) Additional CPV code(s)
- 03100000 - Agricultural and horticultural products
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 3 Herbicides, Fungicides Pesticides and Biological control - substances that
are meant to control pests, diseases, including weeds.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Irrigation Equipment & Materials including wetting agents
Lot No
4
two.2.2) Additional CPV code(s)
- 03100000 - Agricultural and horticultural products
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 4 Irrigation Equipment & Materials including wetting agents-various equipment and sundries relating to irrigation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Seed
Lot No
5
two.2.2) Additional CPV code(s)
- 03100000 - Agricultural and horticultural products
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Seeds
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Equipment
Lot No
6
two.2.2) Additional CPV code(s)
- 16000000 - Agricultural machinery
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 6 Equipment – including pedestrian and handheld sprayers– various equipment including pedestrian and handheld sprayers and fertiliser applications.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Miscellaneous
Lot No
7
two.2.2) Additional CPV code(s)
- 03000000 - Agricultural, farming, fishing, forestry and related products
- 16000000 - Agricultural machinery
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 7 Miscellaneous – various equipment required to support ongoing operations of Parks Operations Sports team.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Court of Justice
London
Country
United Kingdom