Section one: Contracting authority
one.1) Name and addresses
Swallow Farm Primary School
Sparrow Farm Drive
Feltham
TW14 0DG
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKI7 - Outer London – West and North West
Internet address(es)
Main address
https://www.sparrowfarm.hounslow.sch.uk/index.asp
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/tenders/UK-UK-Feltham:-School-cleaning-services./24Y6UU8F22
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Sparrow Farm Primary School ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide cleaning services located at Sparrow Farm Primary School.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI7 - Outer London – West and North West
Main site or place of performance
Outer London – West and North West
two.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services located at:
Sparrow Farm Dr,
Feltham,
Middlesex
TW14 0DG
About
Sparrow Farm Primary School is a new school following the recent merger of Sparrow Farm Infant School with Sparrow Farm Junior school. Both schools are in close proximity to each other and are separated by a small playing field.
Today, Sparrow Farm Primary School is a 2-form entry community school with a mixed gender serving pupils from 3-11 including nursery children and combined has approx. 500 pupils. The old infant school is now referred as the Lower School and the Junior the Upper School
Further details can be found on the school’s website: https://www.sparrowfarm.hounslow.sch.uk/
Basis of Contract
The school wishes to participate in a tender process with the intention of appointing a Supplier to deliver full cleaning services. The contract is estimated to commence on 31st October 2022 and will be for an initial period of 3 years plus an option to extend by 2 years up to a maximum of 5 years in duration.
The estimated turnover is £150,000 (over 3 years for the initial period).
Objectives
The appointed Supplier will preferably be Corporate Members of BICSc and have significant experience of delivering quality cleaning services within school premises. The Supplier should have suitable experience and expertise of successfully managing the TUPE process and should also have a strong operational base with adequate local support and operational flexibility to ensure cleaning standards are consistently maintained. Ultimately, it is important that the Supplier can demonstrate a proven ability to deliver productivity and efficiencies through the provision of sustained quality and ‘best value’.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
31 October 2022
End date
30 October 2027
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 May 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
20 June 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Feltham:-School-cleaning-services./24Y6UU8F22
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/24Y6UU8F22
GO Reference: GO-2022421-PRO-20006712
six.4) Procedures for review
six.4.1) Review body
Sparrow Farm Primary School
Sparrow Farm Drive
Feltham
TW14 0DG
Country
United Kingdom