Planning

North Northamptonshire Council - Cremator Servicing and Maintenance (EOI)

  • North Northamptonshire Council

UK2: Preliminary market engagement notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-010340

Procurement identifier (OCID): ocds-h6vhtk-04ef8d

Published 20 March 2025, 11:04am

Last edited 20 March 2025, 11:06am

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Updated Contract Start Date

Scope

Description

North Northamptonshire Council (NNC) is inviting Expressions of Interest (EOI) from potential suppliers for the delivery of servicing and maintenance at Warren Hill Crematorium, Kettering . This is an information gathering exercise to help the Council understand what options are available and establish a market appetite.

The Council are looking to put into place, measures to ensure that the cremators located at Warren Hill Crematorium continue to be operate efficiently and effectively while the options are considered to replace them at the end of life around 2028.

There are 2 No. A.T.I. cremators at the site, a CR2000XL and a CR2000 that undertake around 2,000 cremations a year and ancillary equipment including:

An Automatic Charging Bier, an Air Compressor, Mercury Abatement Equipment, a heat Exchanger, standby Generator, cooling fans and controls for all of the equipment plus Wi-Fi links for remote operation.

The cremators require the supply of 2 service elements.

Element 1 - The supply of SORBACAL DX.SP.50.BB reagent for the emissions equipment as well as the removal and safe and legal disposal of the waste

Element 2 - The service and maintenance of the 2 gas cremators

After reviewing the elements, the Council is looking to potentially procure one provider to deliver this requirement until the cremators are decommissioned as part of a replacement programme during 2028. The replacement of the cremators will be subject to a separate procurement exercise.

Contract dates (estimated)

  • 1 May 2025 to 30 April 2026
  • 1 year

Main procurement category

Services

CPV classifications

  • 42350000 - Cremators
  • 98371100 - Cemetery services and cremation services
  • 98371120 - Cremation services

Contract locations

  • UKC - North East (England)
  • UKD - North West (England)
  • UKE - Yorkshire and the Humber
  • UKF - East Midlands (England)
  • UKG - West Midlands (England)
  • UKH - East of England
  • UKI - London
  • UKJ - South East (England)
  • UKK - South West (England)

Engagement

Engagement deadline

3 April 2025

Engagement process description

In order to support us we ask that you clearly answer each of the points below, this will allow us to easily identify key information that will help inform our arrangements going forwards.

Questions relating to the maintenance

1. Please confirm you are able to both service and supply spare parts for the ATI CR 2000 and CR200XL cremators and ancillary equipment located at Warren Hill Crematorium.

2. Please confirm that you are based within England and 2 hours travel time of Warren Hill Crematorium, Kettering NN16 8XE.

3. Are parts regularly available for the cremators detailed above, if so, how quickly can these be obtained?

4. Please can you provide an annual estimate of the cost for service and potential maintenance for the cremators detailed above?

Questions relating to the supply of reagent and disposal of waste

5. Please confirm you are able to both supply the SORBACAL DX.SP.50.BB and appropriately dispose of the subsequent waste in compliance of all the legal controls.

6. Please can you confirm the lead times for supply of reagent?

7. In relation to the disposal of reagent waste, please can you provide a standard lead-time for the removal of the waste?

8. Please can you provide an annual estimate for the supply reagent and the removal and disposing of waste?

Please send all correspondence relating to your expression of interest via email to procurement@northnorthants.gov.uk by 03/04/2025.

ATI Technical drawings and specification can be provided upon request.

There is no commitment to proceed to formal procurement at this stage and the Council may also decide to direct award to a provider if following this EOI there is a lack of market responses or competition, or lack of providers who can adequately meet the needs of the Council.


Participation

Particular suitability

Small and medium-sized enterprises (SME)


Contracting authority

North Northamptonshire Council

  • Public Procurement Organisation Number: PQCM-5634-HGCN

The Corby Cube, George Street

Corby

NN17 1QG

United Kingdom

Region: UKF25 - North Northamptonshire

Organisation type: Public authority - sub-central government