Section one: Contracting authority
one.1) Name and addresses
West Berkshire District Council
Council Offices, Market Street
Newbury
RG14 5LD
Contact
Chris Pathmadeva
chris.pathmadeva1@westberks.gov.uk
Telephone
+44 1635503607
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
https://in-tendhost.co.uk/westberks/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/westberks/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/westberks/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
West Berkshire Leisure Centre Operating Service
Reference number
P00000596
two.1.2) Main CPV code
- 92610000 - Sports facilities operation services
two.1.3) Type of contract
Services
two.1.4) Short description
West Berkshire Council are tendering for an operating partner to manage leisure centre operations across the District. The service will cover the following leisure centres: -Northcroft Leisure Centre in Newbury;-Willink Leisure Centre in Burghfield; -Hungerford Leisure Centre, Hungerford;-Kennet Leisure Centre in Thatcham;-The Lambourn Centre in Lambourn; -Downland Sports Centre at Compton; -Newbury Sports Hub (to be constructed in 2022).West Berkshire Council is also including Cotswold Sports Centre, Tilehurst within the contract; however, this will be subject to 6 months’ notice for termination if plans should progress for the new leisure centre outlined within the specification. Northcroft Lido is situated at Northcroft Leisure Centre and plans are being developed to improve the lido area to make it operational for 6 months of the year.
two.1.5) Estimated total value
Value excluding VAT: £5,385,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92610000 - Sports facilities operation services
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
Main site or place of performance
West Berkshire, UK
two.2.4) Description of the procurement
West Berkshire Council is tendering for an operating partner to manage leisure centre operations across the District. The service will cover the following leisure centres: -Northcroft Leisure Centre in Newbury;-Willink Leisure Centre in Burghfield; -Hungerford Leisure Centre Hungerford;-Kennet Leisure Centre in Thatcham;-The Lambourn Centre in Lambourn; -Downland Sports Centre at Compton; -Newbury Sports Hub. West Berkshire Council is also including Cotswold Sports Centre within the contract; however, this will be subject to 6 months’ notice for termination if plans should progress for a new leisure centre outlined within the specification. Northcroft Lido is situated at Northcroft Leisure Centre and plans are being developed to improve the lido area to make it operational for 6 months of the year. The Newbury Sports Hub is a proposed new facility to be constructed comprising a 3G synthetic pitch and spectator seating, changing rooms and club house, within the site of Newbury Rugby Club. Planning permission is currently being sought for this project. The leisure contractor will be required to manage this facility as part of the overall leisure management contract.It is envisaged that potential alternative delivery arrangements could be put in place for the centres at Lambourn and Downland, which could align with the commencement of the new contract. To date alternative partnerships have not been secured and cannot be guaranteed ahead of the commencement of the new contract.There will be 2 tiers of provision, core and non-core leisure centres/leisure provision.The core centres/provision will include:- Northcroft Leisure Centre and LIDO – Newbury;- Hungerford Leisure Centre – Hungerford;- Kennet Leisure Centre – Thatcham;-Willink Leisure Centre – Burghfield Common;-Cotswold Sports Centre*; -Newbury Sports Hub.* this centre will be subject to 6 months’ notice for termination if plans should progress for a new leisure centre outlined below.The non-core centres/provision will include:-The Lambourn Centre;**-Downland Sports Centre**; **these centres will be subject to 6 months’ notice if an alternative delivery partner can be found and may not be included in the contract if this is before contract commencement.Core facilities/services are expected to be delivered for the whole life of the new contract with the possible exception of Cotswold Sports Centre if a new centre in the east of the district is forthcoming. Non-core centres are centres which West Berkshire intends to remove from the contract if and when alternative delivery partnerships can be formulated and are not expected to be delivered throughout the duration of this contract. The pricing documentation will include one variant bid, which will be for Northcroft LC (with £4 million capital investment) and the LIDO (with £4.5million capital investment).
two.2.5) Award criteria
Quality criterion - Name: Method statements / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £60,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2023
End date
30 June 2033
This contract is subject to renewal
Yes
Description of renewals
Potential for five year extension to 15 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 May 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 October 2022
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
West Berkshire District Council
Newbury
RG14 5LD
Country
United Kingdom
Internet address
https://in-tendhost.co.uk/westberks/aspx/Home
six.4.2) Body responsible for mediation procedures
West Berkshire Council
Market Street
Newbury
RG14 5LD
Country
United Kingdom