Scope
Description
The Joseph Chamberlain 6th form College is located in the centre of Birmingham. The College has circa 3,100 students and 250 staff and was rated by OFSTED as Outstanding again when it was inspected in February 2024. The College website is www.jcc.ac.uk
The core values of the College are:
Excellence and Ambition
At Joseph Chamberlain Sixth Form College, we are dedicated to improving the learning experience of all students. As a result, we have high ambitions and expectations of everyone and always strive for excellence. We demonstrate a 'can do' attitude and embrace the need for continuous improvement and positive change.
Cooperation and Communication
Here, we believe in working together as a team, for the benefit of the College. Learning from our own and each other's mistakes and successes, we encourage everyone to take responsibility for their actions. We are open and honest with each other, and have built effective professional relations with each other through mutual trust and transparent communication.
Equality and Recognition
Throughout the College, diversity and inclusivity underpins everything we do, and we will always treat everyone with respect and fairness. We value and recognise the contribution that every individual makes to the lives of students and are loyal to and proud of our College and our students.
The College also encompasses provision for adult learners in its annexe opposite the main building. The main building was a new build approximately 15 years ago and a subsequent extension in provision was opened in September 2024
This procurement is being advertised due to the fact that the current arrangements are due to complete their contractual term. The College is therefore taking the opportunity to go to the market to identify the best innovative and forward-looking partner to support them in the delivery and development of their MFD provision over the next five years.
The current fleet comprises of 4 x Reprographics machines and 21 other machines around the College - all are Ricoh
This procurement includes (but may not be limited to) the items listed below.
• Provision of a range of multi-functional printing devices to the college
• An installation and commissioning service for each device
• A handover and training service
• A uniform maintenance service for MFD across the College
• An automated service that addresses all consumable needs
• A service that includes appropriate print management software
• A service that ethically disposes of equipment as necessary
• A full service level agreement
• Relevant monitoring, management and reporting
• Relevant training
• A single technical interface to the College outsourced ICT Team
• Value added services.
Total value (estimated)
- £700,000 excluding VAT
- £840,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2031
- 5 years
Options
The right to additional purchases while the contract is valid.
The provision of more MFD devices if required after the initial order
Main procurement category
Services
CPV classifications
- 30121100 - Photocopiers
- 30121200 - Photocopying equipment
- 30121300 - Reproduction equipment
- 30125100 - Toner cartridges
- 30125120 - Toner for photocopiers
- 66114000 - Financial leasing services
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKG - West Midlands (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
16 February 2026, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
2 March 2026, 12:00pm
Submission address and any special instructions
Submission Details are in the PSQ Document
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
24 April 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 50% |
| Quality | Quality | 50% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Submission and Evaluation of this PSQ Stage Response
Shortlisting
Stage 2 - ITT Submission
Evaluation & Moderation
Presentations
Moderation
FInal Decision
Documents
Associated tender documents
JCC - MFD Partner Procurement PSQ v1.pdf
JCC - MFD Partner Procurement PSQ v1.docx
Contracting authority
Joseph Chamberlain Sixth Form College
- UK Register of Learning Providers (UKPRN number): 10003511
- Public Procurement Organisation Number: PHVG-7323-DLDR
1 Belgrave Road, BIRMINGHAM, B12 9FF
Birmingham
B12 9FF
United Kingdom
Email: Finance@jcc.ac.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
MOXTON EDUCATION LTD
Summary of their role in this procurement: Management of the Procurement
- Companies House: 09008303
- Public Procurement Organisation Number: PPHN-8276-MGRZ
Ossington Chambers
Newark
NG24 1AX
United Kingdom
Region: UKF15 - North Nottinghamshire