Section one: Contracting authority/entity
one.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
Telephone
+44 2920879648
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Graduation Attire and Photography
Reference number
CU.1166.TH
two.1.2) Main CPV code
- 79961300 - Specialised photography services
two.1.3) Type of contract
Services
two.1.4) Short description
The aim of this procurement process is to establish a contract for the provision of Academic Dress and photography services for Cardiff University graduation events
This Contract/Framework is separated into Lots:
Lot 1: Academic Dress
Lot 2: Photography
two.1.6) Information about lots
This concession is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1
two.2) Description
two.2.1) Title
Graduate Photography
Lot No
2
two.2.2) Additional CPV code(s)
- 79961300 - Specialised photography services
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Lot 2 Photography
Student graduation photography service from 7am to 9pm each graduation day, with set up on the Sunday preceding the week, with sufficient staff to ensure that graduates and their families and friends are dealt with smoothly and efficiently. Please describe the portrait service you would provide and how it would be managed and details of post-graduation customer service
Portrait photographs of honorary fellows and selected individuals, will also be required at St David’s Hall, and copyright to use these will transfer to the University. There are usually between twelve and twenty honorary fellows each year.
We currently have a provision to have a photographer at the ceremony to capture the award being received, which we would like to continue to offer.
All photographs taken must be posted to graduates within 28 days, ideally within a much shorter timescale (please supply details for UK, EU and overseas).
Please provide details of sizes, prices, any extras included, packaging charges, as well as ordering and delivery details. Please also provide details of any framing service available.
A reorder service in various sizes and styles must be provided (please provide details including over what time period re-ordering applies.) Please provide details of online ordering.
Option to take candid photographs at Graduation Gardens (receptions) which are to be sold on site on the Graduation Days.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: quality
- Criterion: price
two.2.7) Duration of the concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Academic Dress
Lot No
1
two.2.2) Additional CPV code(s)
- 18400000 - Special clothing and accessories
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Lot 1 Academic Dress
Academic Dress for Graduation events (to include Gowns and appropriate headwear) service for all awards offered at Cardiff University in City Hall or the university’s Centre for Student Life (CSL) from 7am to 10pm each graduation day, with set up on the Sunday preceding the week, with sufficient staff are available to ensure that graduates and their families and friends are dealt with smoothly and efficiently
Option for students to collect their gowns on the evening before their ceremony at City Hall or CSL (usually arranged between 6pm and 10pm). This will include the Sunday evening prior to graduation week.
Service to provide complimentary senior officer robes including a cleaning and full maintenance service of the officer robes
A full gowning service for staff attending the platform party at St David’s Hall for each graduation day. This is usually between 400 and 600 gowns/ headwear per Graduation week.
Please provide details of sizes, prices, any extras included, packaging charges, as well as ordering and delivery details.
A reorder service in various sizes and styles must be provided (please provide details including over what time-period re-ordering applies.) Please provide details of online ordering.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: quality
- Criterion: price
two.2.7) Duration of the concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Award procedure with prior publication of a concession notice
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-001600
Section five. Award of concession
Lot No
1
Title
Academic Dress
A concession/lot is awarded: Yes
five.2) Award of concession
five.2.1) Date of concession award decision
6 April 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the concessionaire
Marston Events Limited
21 Glenmore Business Park
Andover
SP103GZ
Telephone
+44 1264339706
Country
United Kingdom
NUTS code
- UKJ3 - Hampshire and Isle of Wight
The concessionaire is an SME
Yes
five.2.4) Information on value of concession and main financing terms (excluding VAT)
Total value of the concession/lot: £225,000
Section five. Award of concession
Lot No
2
Title
Graduate Photography
A concession/lot is awarded: Yes
five.2) Award of concession
five.2.1) Date of concession award decision
6 April 2023
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 4
Number of tenders received by electronic means: 4
The concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the concessionaire
H Tempest Ltd
The Colour Lab
St Ives
TR263HU
Country
United Kingdom
NUTS code
- UK - United Kingdom
The concessionaire is an SME
Yes
five.2.4) Information on value of concession and main financing terms (excluding VAT)
Total value of the concession/lot: £225,000
Section six. Complementary information
six.3) Additional information
(WA Ref:130686)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom