Section one: Contracting authority/entity
one.1) Name and addresses
SIDNEY STRINGER MULTI ACADEMY TRUST
Coventry
Contact
Emma Clarke
info@sidneystringeracademy.org.uk
Country
United Kingdom
Region code
UKG33 - Coventry
Companies House
06672920
Internet address(es)
Main address
https://sidneystringertrust.org.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Managed Print Contract: Proposed Contract Modification
two.1.2) Main CPV code
- 30120000 - Photocopying and offset printing equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
This VEAT notice explains Sidney Stringer Multi Academy Trust's intention to increase the value of its contract dated 12 August 2024 with ITECH Managed Services (the "Contract") for the supply and service of printing equipment across Sidney Stringer Multi Academy Trust by 35% to £443,851 (exc. VAT). The original value of the Contract was £329,454 (exc. VAT). Sidney Stringer Multi Academy Trust intends to observe a voluntary standstill period of 10 days and will not conclude the contract amendment before midnight on 16th February 2026 which is 10 clear calendar days following day of publication on 5th February 2026. No other amendments will be made to the contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £443,851
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG33 - Coventry
two.2.4) Description of the procurement
Sidney Stringer Multi Academy Trust considers that the modification described in this VEAT notice is permitted under Regulations 72(1)(b) and 72(1)(c) of the Public Contracts Regulations 2015, which permit the modification of contracts without a new procurement procedure in the following circumstances:
72(1)(b): for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor -
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract.
An increase in the contract value by 35% is now necessary to accommodate additional supplies including 6 copiers, papercut, card readers and associated maintenance. The overall nature of the contract remains unchanged.
Sidney Stringer Multi Academy Trust considers that the following factors prevent a change of, or an additional, contractor to undertake these additional supplies (and, in any event, would cause the following significant inconvenience and substantial duplication of costs):
- Duplication of Costs: Engaging another supplier would result in a duplication and overlapping of costs associated with onboarding, which would involve significant training and familiarisation
- Maintenance Overlap: Having two different maintenance providers on-site for similar equipment would create confusion regarding "first-fix" responsibility and SLA accountability.
- Risk of Incompatibility: Continuing to use an alternative provider requires the management of two separate software "clients" on user desktops. In addition to the applications of different & conflicting internal charging rates.
- Unified Reporting: Adding to the current contract ensures all usage data and billing remain centralized within a single reporting dashboard to allow the Trust to monitor and forecast spend and assess sustainability progress in line with the Trust strategy.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- Additional deliveries by the original supplier
Explanation:
Please refer to the Legal Justification in section II.2.4) Description of the procurement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
12 August 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
ITECH Managed Services
Manchester
Country
United Kingdom
NUTS code
- UKD33 - Manchester
Companies House
09496361
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £443,851
Total value of the contract/lot/concession: £443,851
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Review procedures are as set out in the Public Contracts Regulations 2015. Proceedings under those Regulations are time limited, and any such proceedings must be brought in the High Court of England and Wales.