Section one: Contracting authority
one.1) Name and addresses
University of Aberdeen
University Office, King's College
Aberdeen
AB24 3FX
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.abdn.ac.uk/procurement
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00102
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Graduation Event Management Services - University of Aberdeen
Reference number
AU23/60
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
We require a main contractor who, working alongside the marquee provider, will to deliver an event which conveys the same high levels of experience, as can be provided in our established venues, fully befitting the profile of the event and its importance in the University academic year.
The summer graduations this year will be hosted between the 24th and 28th of June 2024.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
- 79952100 - Cultural event organisation services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
two.2.4) Description of the procurement
Due to the decision to move graduations back on campus, to a marquee setting on King’s Lawn we require a main contractor who, working alongside the marquee provider, will deliver an event which conveys the same high levels of experience, as can be provided in our established venues, fully befitting the profile of the event and its importance in the University academic year.
The summer graduations this year will be hosted between the 24th and 28th of June 2024.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 45
Quality criterion - Name: Personnel / Weighting: 10
Quality criterion - Name: Contract Management / Weighting: 5
Quality criterion - Name: Social Responsibility, Workforce Matters & Sustainability / Weighting: 5
Quality criterion - Name: Continuous Improvement & Innovation / Weighting: 5
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
We anticipate the contract to be for a period of 1 year beginning 1st June 2024. Subject to performance and mutual agreement, 3 further extension periods, each of 1 year may be available.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
29 April 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 26412. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:762322)
six.4) Procedures for review
six.4.1) Review body
Aberdeeen Sheriff Court
Aberdeen
Country
United Kingdom