Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall,Market Square
WARWICK
CV344RL
Contact
Heather Boyd
heatherboyd@warwickshire.gov.uk
Telephone
+44 1926412430
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
Internet address(es)
Main address
https://www.warwickshire.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Refresh of the Holiday Activities and Food (HAF)Programme Framework
Reference number
13037
two.1.2) Main CPV code
- 85323000 - Community health services
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council (WCC) has commissioned a multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. Providers who are already on the framework did not need to reapply.
The activities will be available at Easter, Summer and
Christmas holidays. We are looking for providers who:
• run a holiday club
• would be interested in running a holiday club for children in your local area
• are a youth leader or could visit holiday clubs to teach or deliver a session in crafts, sports, cookery or life skills or have resources to share that could help run a Holiday Club
• have a venue, but aren't able to provide activities.
More information on the HAF scheme can be found here:
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Within the county boundaries of Warwickshire
two.2.4) Description of the procurement
This is an open process to commission a multi provider framework for Holiday Activities and Food (HAF) for families with school aged children eligible for Free School Meals. The activities will be available at Easter, Summer and Christmas holidays.
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.
After this tendering process has been completed and the contracts have been awarded the Council will be running further competitions from time to time for the same service. This is to allow new providers to apply to join the framework and to
allow those who are unsuccessful first time around to re-apply.
This process will include the same documentation as this tender (with the exception of dates etc). These competitions will be live for the period of 3 to 6 months.
However, if the Council receives a high level interest for the service the Council reserves the right to close the competition at an earlier date.
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.10) Identification of the national rules applicable to the procedure
Information about national procedures is available at: https://www.legislation.gov.uk/uksi/2015/102/contents/made
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-001837
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 March 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 10
five.2.3) Name and address of the contractor
Brakes Community Foundation CIO
Leamington Spa
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £10,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 March 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 10
five.2.3) Name and address of the contractor
CLUBSZONE CZ LIMITED
Leicester
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £10,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 March 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 10
five.2.3) Name and address of the contractor
Embody Dance
Nuneaton
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £10,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 March 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 10
five.2.3) Name and address of the contractor
GO GO Makers Ltd
Leamington spa
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £10,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 March 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 10
five.2.3) Name and address of the contractor
Kingsbury Kids Club Ltd
Kingsbury
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £10,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 March 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 10
five.2.3) Name and address of the contractor
Midcounties Coop
Warwick
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £10,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 March 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 10
five.2.3) Name and address of the contractor
Nuneaton & North Warwickshire Equestrian Centre Riding for Disabled
Nuneaton
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £10,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 March 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 10
five.2.3) Name and address of the contractor
SDH Academy Ltd
Coleshill
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £10,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 March 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 10
five.2.3) Name and address of the contractor
St Michael's Budbrooke Make Lunch Team
Warwick
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £10,000
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
14 March 2022
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 9
Number of tenders received by electronic means: 10
five.2.3) Name and address of the contractor
Warwick Percy Estate Community Projects Ltd (aka The Gap)
Warwick
Country
United Kingdom
NUTS code
- UK - United Kingdom
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £1,500,000
Total value of the contract/lot: £10,000
Section six. Complementary information
six.3) Additional information
The initial contract term will be for remainder of the original 2 years framework period to 30 November 2025 however the Council reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum
available extension period) at the discretion of the Council based on available funding and the contract performance of the successful applicant(s).