Section one: Contracting authority
one.1) Name and addresses
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
Telephone
+44 1234567890
Fax
+44 1234567890
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
http://www.bbc.co.uk/supplying/
Buyer's address
https://bbc.bravosolution.co.uk/
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Broadcasting
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BBC Orchestra & Singing Groups Management System RFI
two.1.2) Main CPV code
- 72222300 - Information technology services
two.1.3) Type of contract
Services
two.1.4) Short description
The BBC has a long history of performance groups, today the BBC retains a number of performance groups, across the UK, including 5 Orchestras (Symphony, Concert,Philharmonic, Scottish Symphony & National Orchestra of Wales) and a Choral Ensemble (BBC Singers). The groups work on a number of projects (made up of events and resources) throughout the calendar year both internally e.g. Recordings for Radio Stations and externally e.g. International Tours.
All performance groups require the use of a software system to create and manage their projects. The groups currently use a client based system and the project aims to replace or upgrade the existing system to enable flexible remote working and to address a number of issues with the current product.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72222300 - Information technology services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The high level requirements have been summarised below.
• A solution that:
o Is cloud/web-based and supports mobile devices
o Enables project planning (e.g. rehearsals, live performances, tours)
o Enables a manageable library of repertoires/works
o Enables management of orchestrations, fixing (resource management) and contractual entitlements (e.g. playing hours, free days, etc)
o Retains personal data of group members
o Has the ability to make data available to specific groups in the form of reports (e.g. playing schedules, tour details, repertoire for performance)
o Accessible for different user roles with different viewing/usability requirements
o Adheres to BBC Data Protection, Security and Accessibility requirements
• The capability to import historic data from the existing system
two.3) Estimated date of publication of contract notice
10 May 2021
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
For the avoidance of doubt, any information provided to the BBC in response to this RFI will be treated as confidential and non-binding. No contract will be awarded as a consequence of this RFI process, however, the BBC anticipates launching a procurement opportunity in the near future.
Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The BBC would welcome responses to this RFI in order that the BBC can build an understanding regarding the current and future provision of the project.