Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
NUTS code
UKE45 - Wakefield
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001082 Product Information Management System (PIM) and Related Services
Reference number
001082
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for a single Provider to be appointed onto a Contract for the provision of a Software as a Service (SaaS/closed source) Product Information Management System (PIM) to manage YPO’s current and future products and services framework base. The PIM is critical to both YPO catalogue production and to the website presentation of products and services, and therefore an essential part of delivering customer satisfaction, along with the buying and selling of YPO's products and services. PIM is used to manage the product data information that is both on the website and in the catalogue.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £800,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48100000 - Industry specific software package
- 48200000 - Networking, Internet and intranet software package
- 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
- 48480000 - Sales, marketing and business intelligence software package
- 48610000 - Database systems
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
YPO are looking for a single Provider to be appointed onto a Contract for the provision of a
Software as a Service (SaaS/closed source) Product Information Management System (PIM)
to manage YPO's current and future products and services framework base. The PIM is
critical to both YPO catalogue production and to the website presentation of products and
services, and therefore an essential part of delivering customer satisfaction, along with the
buying and selling of YPO's products and services. PIM is used to manage the product data
information that is both on the website and in the catalogue.
Specific requirements are set out in detail within the tender appendices, "Specification" and
"System Requirements" which can be accessed for free through our e-tendering system and
searching for the opportunity, "YPO - 001082 Product Information Management System
(PIM) and Related Services"
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35%
Quality criterion - Name: Service Delivery and Customer Service / Weighting: 30%
Quality criterion - Name: Social Value and Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 25%
two.2.11) Information about options
Options: Yes
Description of options
The Contract will cover the period from 8th April 2022 to 7th April 2026 with three options to extend for an additional 24 months respectively. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the Contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 10 years, from 8th April 2022 to 7th April 2032 (subject to an annual review, incorporating price negotiations and KPI performance.)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-028857
Section five. Award of contract
Contract No
001082
Lot No
1
Title
YPO - 001082 Product Information Management System (PIM) and Related Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 March 2022
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Agility Multichannel Limited
3rd Floor, 1 Ashley Road, Altrincham
Cheshire
WA14 2DT
Country
United Kingdom
NUTS code
- UKD6 - Cheshire
National registration number
07403073
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £800,000
Section six. Complementary information
six.3) Additional information
YPO will incorporate a standstill period at the point of notification of the award of the contract is
provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract is
entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been
harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
Technology and Construction Court
London
Country
United Kingdom