Section one: Contracting authority
one.1) Name and addresses
Epping Forest District Council
Civic Offices, 323 High Street
Epping
CM16 4BZ
Contact
Daniel Montague
Telephone
+44 1376551414
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Epping:-Repair-and-maintenance-services./9BM24ATQ7W
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.delta-esourcing.com/tenders/UK-UK-Epping:-Grounds-maintenance-services./9BM24ATQ7W
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Minor Works and Maintenance of Watercourses and Related Assets
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Epping Forest District Council are seeking a Contractor to maintain watercourses and related assets, including four flood storage areas in the Epping Forest District. The Contract will be for a period of four (4) years. The successful Contractor will also be required to provide out-of-hours flooding emergency response and sandbag supply service. The contract contains both routine and non-routine works. Routine works comprises of, but not limited to, general clearance of debris and silt; removal of vegetation; watercourse re-grading; jetting/rodding of piped watercourses; and annual maintenance of mechanical components. Non-routine works comprises of, but not limited to, headwall construction and other small retaining wall and embankment strengthening works; supply and installation of precast concrete culverts, manholes, silt traps, inlets and grilles; general lopping or removal of trees; repair of wooden and metal railings; grass cutting and surveying.
two.1.5) Estimated total value
Value excluding VAT: £280,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45232451 - Drainage and surface works
- 45246410 - Flood-defences maintenance works
- 45200000 - Works for complete or part construction and civil engineering work
- 45246400 - Flood-prevention works
- 50000000 - Repair and maintenance services
- 44163110 - Drainage pipes
- 77314000 - Grounds maintenance services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
Main site or place of performance
Essex
two.2.4) Description of the procurement
Epping Forest District Council has a responsibility to maintain watercourses and related assets including four flood storage areas. The Council also provides an out-of-hours flooding emergency response service. The successful Contractor will be required to hold a stack of 1000 pre-filled sandbags and to provide a 24-hour emergency attendance service, 365 days a year.
The contract contains both routine and non-routine works. Routine works comprises of, but not limited to, general clearance of debris and silt; removal of vegetation; watercourse re-grading; jetting/rodding of piped watercourses; and annual maintenance of mechanical components. Non-routine works comprises of, but not limited to, headwall construction and other small retaining wall and embankment strengthening works; supply and installation of precast concrete culverts, manholes, silt traps, inlets and grilles; general lopping or removal of trees; repair of wooden and metal railings; grass cutting and surveying.
Routine works on average make up 65% annually, whilst non-routine works on average make up 35% annually. These percentages may fluctuate given the number and magnitude of any flooding events throughout the life of the contract. No level of expenditure is guaranteed by the Council.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 June 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Epping:-Repair-and-maintenance-services./9BM24ATQ7W
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9BM24ATQ7W
GO Reference: GO-2021510-PRO-18220667
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the
contract is communicated to tenderers.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by
a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Generally, such action
must be brought within 30 days form the date the aggrieved party knew or ought to have known about the breach.