Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority
Reference number
BSF-18-010
two.1.2) Main CPV code
- 39830000 - Cleaning products
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 33741100 - Hand cleaner
- 39800000 - Cleaning and polishing products
- 39224300 - Brooms and brushes and other articles for household cleaning
- 39831240 - Cleaning compounds
- 39525800 - Cleaning cloths
- 39831600 - Toilet cleaners
- 33741300 - Hand sanitizer
- 39224330 - Buckets
- 39831200 - Detergents
- 19640000 - Polythene waste and refuse sacks and bags
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
Main site or place of performance
Location throughout Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2019/S 060-138770
Section five. Award of contract/concession
Contract No
BSF-18-010
Title
Supply and Delivery of Cleaning Materials to the Education Authority
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
23 March 2022
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Interclean Hygiene Cleaning Supplies Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Bunzl McLaughlin
Armagh
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Stephens Catering Equipment Co Ltd
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Galgorm Group
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Polysorb
Larne
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £2,560,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 39800000 - Cleaning and polishing products
seven.1.2) Additional CPV code(s)
- 33741100 - Hand cleaner
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
Main site or place of performance
Locations throughout Northern ireland
seven.1.4) Description of the procurement:
BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority - Modification of contract for hand sanitiser items only
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 April 2022
End date
30 September 2022
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£180,000
seven.1.7) Name and address of the contractor/concessionaire
BUNZL MCLAUGHLIN
Armagh
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Galgorm Group
Ballymena
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
BSF-18-010 Supply and Delivery of Cleaning Materials to the Education Authority for the period 1 April 2019 to 30 September 2022 (no further extensions are expected to be enacted).
This modification is required for the supply and delivery of hand sanitisers only and is not required for the full scope of the cleaning materials contract BSF-18-010. This extension will run sequentially with the lots due to be awarded under the new Framework Agreement for Hand Sanitisers and Dispensers (FMM-20-041). The contract will only be extended with the two contractors who currently provide hand sanitisers under the terms of the contract.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The current Contract value and duration has been increased due to the unforeseen impact of the global COVID-19 pandemic and due to operational issues outside the EA's control in relation to the evaluation and award of the new contract for Hand Sanitisers and Dispensers (FMM-20-041). Due to the critical nature of the items required under this Contract, it is imperative that the Contract continues uninterrupted and that time is given to schools for implementation.
The modification is for 6 months only, until 30 September 2022 and the maximum total value of this modification is £180,000 (approximately 7percent of the original contract value. This modification is therefore in accordance with the requirements of Regulation 72 (1) (c).
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £6,931,000
Total contract value after the modifications
Value excluding VAT: £7,111,000