Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ResourceLink HR/Payroll System
Reference number
22-012
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for
competition in the respect of the provision of Legacy Payroll System for Education Authority and Department of Education
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,658,363
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
supply of the legacy ResourceLink system that operates the 10 payrolls for the EA regions and the 2 DE Teachers’ payrolls
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
EANI are currently rolling out a new HR/Payroll system, due to Covid-19 there has been a series of delays and following a gateway review the project has further decelerated. The resultant change in schedule has meant that there needs to be a continued provision of service from the legacy payroll provider to ensure that staff will be paid.
EANI anticipates the new solution will be in place by July 2023. However legacy contingency will also need to be provided beyond this point to manage the risk of any further delays and will be necessary to provide access to archived data.
The legacy ResourceLink system is a completely bespoke payroll solution built purely for the needs of the EA and DE and their unique employment term & conditions (of which there are over 270 variations.) Therefore, the ResourcLink system must stay in place until all payrolls of EA and DE have transferred to the new EA One solution. There are no other suppliers in the market that could provide an alternative payroll solution.
The value is up to a maximum of circa £1,658,363 GBP.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2018/S 031-068819
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
31 March 2022
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Zellis
Bristol
BS32 4UF
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £1,658,363
Total value of the contract/lot/concession: £1,658,363
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Education Authority
Belfast
Country
United Kingdom