Section one: Contracting authority
one.1) Name and addresses
University of York
Heslington
York
YO10 5DD
Contact
Procurement Office
Telephone
+44 1904328207
Country
United Kingdom
NUTS code
UKE21 - York
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/york/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/york/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/york/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
In-Country Student Recruitment Representation Services - China, India, South East Asia and North America
Reference number
UY PROC 999
two.1.2) Main CPV code
- 79600000 - Recruitment services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of York is pleased to invite tenders for the provision of In-Country Student Recruitment Representation Services in four key regions - China, India, South East Asia and North America. We are seeking bids from experienced in-country partner organisations, who will appoint (and manage) experienced student representatives to deliver on the ground student recruitment activity in these regions, resulting in increased student enrolments. This tender is lotted per region as follows: Lot 1 - China, Lot 2 - India, Lot 3 - South East Asia, Lot 4 - North America. Tenders may be submitted for a single Lot or multiple Lots dependent upon capability. Tenderers must be able to evidence a successful track record of delivering tangible results for other University clients in the specific region(s) they are bidding for, and be capable of providing the minimum services required by the University - please download the tender pack on In-Tend for further details.
two.1.5) Estimated total value
Value excluding VAT: £3,500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - China
Lot No
1
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
- 80300000 - Higher education services
two.2.3) Place of performance
NUTS codes
- CN - China
two.2.4) Description of the procurement
In-country student recruitment representation services in the China region only.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial term of the contract is 3 years with the option to extend for two further years in single year increments.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial term of the contract is 3 years with the option to extend for two further years in single year increments. Option to vary the contract to include other value-add services that may be offered by the successful tenderer.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - India
Lot No
2
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
- 80300000 - Higher education services
two.2.3) Place of performance
NUTS codes
- IN - India
two.2.4) Description of the procurement
In-country student recruitment representation services in the India region
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial term of the contract is 3 years with the option to extend for two further years in single year increments.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial term of the contract is 3 years with the option to extend for two further years in single year increments. Option to vary the contract to include other value-add services that may be offered by the successful tenderer.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - South East Asia
Lot No
3
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
- 80300000 - Higher education services
two.2.3) Place of performance
NUTS codes
- MY - Malaysia
- ID - Indonesia
- TH - Thailand
two.2.4) Description of the procurement
In-country student recruitment representation services for the South East Asia region only.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial term of the contract is 3 years with the option to extend for two further years in single year increments.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial term of the contract is 3 years with the option to extend for two further years in single year increments. Option to vary the contract to include other value-add services that may be offered by the successful tenderer.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - North America
Lot No
4
two.2.2) Additional CPV code(s)
- 79600000 - Recruitment services
- 80300000 - Higher education services
two.2.3) Place of performance
NUTS codes
- US - United States
two.2.4) Description of the procurement
In-country student recruitment representation services for the North America region only.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Initial term of the contract is 3 years with the option to extend for two further years in single year increments.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Initial term of the contract is 3 years with the option to extend for two further years in single year increments. Option to vary the contract to include other value-add services that may be offered by the successful tenderer.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 April 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 April 2024
Local time
12:10pm
Place
In-Tend system
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years from now if all extension options are exercised.
six.3) Additional information
The University will use their eTendering system in this procurement exercise. Prospective suppliers should first register on the In-Tend system at https://in-tendhost.co.uk/york/. Once registered you will then be able to find the tender documentation by logging into the In- Tend portal and clicking on the Current Tenders link. Please note that all estimated values stated in this notice are for the full contract duration of 5 years assuming that all extension options are taken up.
six.4) Procedures for review
six.4.1) Review body
University of York
York
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority in the first instance, before the contract is entered into.