Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238UJ
Contact
Angela Timlin
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Energy Metering and Data Management
Reference number
CC20583
two.1.2) Main CPV code
- 72322000 - Data management services
two.1.3) Type of contract
Services
two.1.4) Short description
A term contract to cover the ownership, maintenance, installation and removal of electricity and gas meters from corporate buildings, schools, academies, fire stations and police stations. The management of data flows. The provision of a web-based platform for data management.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 38551000 - Energy meters
- 65500000 - Meter reading service
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
- UKJ25 - West Surrey
- UKJ26 - East Surrey
- UKJ3 - Hampshire and Isle of Wight
- UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area
- UKK2 - Dorset and Somerset
- UKL - Wales
Main site or place of performance
Predominantly in the County of Hampshire, however also some properties on the Isle of Wight, in Wiltshire, Dorset and Somerset, Berkshire, Surrey and 2 activity centres in the Brecon Beacons in Wales.
two.2.4) Description of the procurement
The services in scope of the contract include the following:
• Ownership and maintenance of the Meter assets
• Provide an "online" web portal with the facility to monitor data use, trends and exceptions, while providing a variety of reporting options
• Ensure data from all meters is provided in a format and manner suitable to inform the web portal of the estate's energy activity
• Provide data in a form compatible with HCC energy billing requirements
• Maintain support and communication with HCC to ensure resilience and that flexibility is provided to a level required by HCC for the duration of the contract
• Provide standard and defined reporting and options for bespoke
reporting
• Maintenance of estate and meter changes
These features will allow HCC to use and analyse date, produce reports, and league tables with more granular data to inform decision making.
Please note, there is a maximum annual budget cap of £235,000.00 based on current number of meters (1,719). Tenderers will be excluded from the procurement process if the above stated maximum is exceeded.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.14) Additional information
II.2.5 Award Criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents. (Price per quality points).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-035683
Section five. Award of contract
Title
Energy Metering and Data Management
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 March 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Building Management Solutions Integrators Ltd
Maidenhead, Berkshire
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
Companies House
03584156
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,500,000
Section six. Complementary information
six.3) Additional information
The contract will be available for use by the following participating public sector and local authority organisations:
Hampshire County Council's estate, including Schools and Academies, and two activity centres in Wales
The Police and Crime Commissioner for Hampshire and Isle of Wight/Hampshire Constabulary
Hampshire and the Isle of Wight First and Rescue Authority/Hampshire and the Isle of Wight Fire and Rescue Services
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom