Section one: Contracting authority
one.1) Name and addresses
Wolverhampton City Council
Civic Centre, St Peters Square
Wolverhampton
WV1 1SH
Contact
Sean Hynes
sean.hynes@wolverhampton.gov.uk
Telephone
+44 1902554950
Country
United Kingdom
Region code
UKG - West Midlands (England)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Purchase of 1 x Wheel Loader inc R&M
Reference number
CWC23178B
two.1.2) Main CPV code
- 34000000 - Transport equipment and auxiliary products to transportation
two.1.3) Type of contract
Supplies
two.1.4) Short description
CWC required a replacement of the current wheel loader, operated by Waste Services at the Council's Waste Transfer Station (WTS) located at Crown Street. This new machine will be like for like replacement and more environmentally friendly than the older vehicle currently in service.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £220,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
Main site or place of performance
Wolverhampton
two.2.4) Description of the procurement
CWC required a replacement of the current wheel loader, operated by Waste Services at the Council's Waste Transfer Station (WTS) located at Crown Street. This new machine will be like for like replacement and more environmentally friendly than the older vehicle currently in service.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Price / Weighting: 60
two.2.11) Information about options
Options: No
two.2.14) Additional information
NA
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Council published a notice calling for competition on the Contracts Finder website on 1 August 2024 (Titled: CWC23178B - Purchase of 1 x Wheel Loader inc. R&M) (https://www.contractsfinder.service.gov.uk/Notice/8418f98f-dda1-41fe-96a0-934931119b47) and received 5 tenders of which 2 were compliant. 3 tenders were rejected as non-compliant.
The Council completed the procurement process and awarded a contract to the economic operator identified in this contract award notice. However, the Council subsequently identified that in error the Council had failed to select the correct settings within the procurement portal to have a contract notice published on the Find a Tender Service website.
The Council considered whether to conclude the procurement processes notwithstanding that accidental omission and concluded that it was rational to do so on the following basis:
1) The Council provided transparency to the supplier market by publishing a notice on the Contracts Finder website. The Council considers that it is likely that suppliers wishing to deliver and supply services in England registered to Find a Tender Service would also register to Contracts Finder and would have identified the existence of the opportunity as a result.
2) The Council received tenders from 5 suppliers and concludes that therefore the Contracts Finder notice was effective in making the opportunity known in the market.
3) Taking all of the above factors into account the Council concluded that it has tested the market and advertised the opportunity to participate in the procurement sufficiently that it
was rational for the Council to conclude the contracts and that it would have been disproportionate to abandon the procurement.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
6 March 2025
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Warwick Ward (Machinery) Limited
Barnsley
Country
United Kingdom
NUTS code
- UKE - Yorkshire and the Humber
Companies House
00988708
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £220,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
City of Wolverhampton Council
Wolverhampton
WV1 1SH
Country
United Kingdom