Scope
Reference
IRM25/7719
Description
Babcock Land Defence Limited - acting as agent to the UK Ministry of Defence ("the Authority") has under consideration a 8 Year Framework Agreement for The Supply of Thermal Camouflage Sheets
CPV codes applicable to this contract are:
39522200 Camouflage covers
This Framework Agreement includes 46 items identified as being in scope.
The contract value: £9,918,000.00
All items within the scope of requirement are codified to NATO Stock Numbers (NSNs). Tenderers shall be provided with NATO Stock Numbers and shall be informed of any required applicable compliance standards.
All items must be supplied compliant to specifications which will be issued with the tender documentation.
Babcock Land Defence Limited reserve the right to add further items of a similar nature to the contract post award.
The resulting Framework Agreement shall contain a set of Key Performance Indicators to measure performance in areas such as delivery and quality and shall include remedies for poor performance.
The Authority shall award the Framework Agreement in accordance with the evaluation criteria which will be detailed in the Invitation to Tender.
No business whatsoever is guaranteed under any resulting Framework Agreement indeed there is no guarantee that any Framework Agreement will be put in place in relation to this notice. No compensation etc. will be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Expressions of interest to participate in this requirement are to be submitted on the Defence Sourcing Portal (DSP) by completing the Procurement Specific Questionnaire (PSQ).
The PSQ shall be assessed on DSP using the selection criteria given within the PSQ and within each question. It is the intention of the Authority to down select, economic operators who will be invited to tender, only those suppliers who provide all mandatory information and are not subject to a mandatory exclusion.
Contract name: IRM25/7719
Risk Assessment Ref: RAR-251017B08
Cyber Risk Profile: Very Low
Commercial tool
Establishes a framework
Total value (estimated)
- £9,918,000 excluding VAT
- £11,901,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 June 2026 to 22 June 2034
- 8 years
Main procurement category
Goods
CPV classifications
- 39522200 - Camouflage covers
Contract locations
- UK - United Kingdom
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
1%
Framework operation description
Price must be Firm for the first 12 Months with a Variantion of Price clause being applied for Years 2 to 8.
As this is up to 1 Single Operator Framework Agreements no further selection process for the award of contracts is applicable
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
This procurement is reserved for
Supported employment providers
Submission
Submission type
Requests to participate
Deadline for requests to participate
2 March 2026, 4:00pm
Submission address and any special instructions
Tender must be submitted electronically via the Defence Sourcing Portal (DSP) by date and time. The Authority reserves the right to reject any Tender received after the stated date and time.
Hard copy, paper or delivered digital Tenders (e.g. email, DVD) at OFFICIAL SENSITIVE classification are no longer required and will not be accepted by the Authority.
Tenderers are required to submit an electronic online Tender in response to ITT IRM25/7719
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 June 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial | Price | 60% |
| Technical | Quality | 40% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Defence and security
Competitive flexible procedure description
The Authority intends to conduct the procurement in up to three stages. Stage 1 is the PSQ, Stage 2 is the issue of the initial Invitation to Tender and Stage 3 (if used) would involve issue of a modified Invitation to Tender in accordance with Section 31 (2) (a). However, the Authority reserves the right to make an award following evaluation of the initial tender submissions (Stage 2) where it considers that the award criteria have been satisfactorily met, without proceeding to any further stages.
The Competitive Flexible Procedures in the Public Procurement Act 23 outline a structured approach to procurement, while allowing for flexibility to adapt to changing requirements. The detailed steps involved in the process:
The Procurement Specific Questionnaire (PSQ)
Assessment of Suppliers: The PSQ is assessed based on the selection criteria within the PSQ itself. Each question in the questionnaire is evaluated to determine if the supplier meets the required conditions of participation.
Down Selection Process: The intention is to down select suppliers on a pass/fail basis. Only those suppliers who meet the necessary criteria will move forward to the next stage.
Invitation to Tender (ITT)
Shortlisted Suppliers: Once the PSQ stage is completed, the shortlisted suppliers who meet the criteria are invited to submit their full tender.
Tender Documents: The full procurement documents, including requirements, specifications, and terms, are provided to the suppliers.
Clarifications: Suppliers can ask questions or seek clarifications to ensure they fully understand the requirements and any flexibility involved in the process.
Evaluation and Award Criteria
Framework Agreement will be awarded to the bidder who submits the most advantageous tender. Evaluation will consider:
Pricing and supply details for the items as specified in the tender.
Responses to the Technical Questions:
-Supply Chain Management
- Contract Coverage
- Controlling Price
- Controlling Lead Times
- Managing Availability
- Delivery Excellence
- Counterfeit Management
- Obsolescence
Babcock Land Defence Limited reserve the right to add further items of a similar nature to the
Framework Agreement post award, following Request for Quotations (RFQ).
Contracting authority
Defence Equipment and Support
- Public Procurement Organisation Number: PVRL-5831-GLMM
MOD Abbey Wood
Bristol
BS34 8JH
United Kingdom
Contact name: Dorota Bilinska-Powroznik
Email: Dorota.Bilinska-Powroznik@babcockinternational.com
Website: https://contracts.mod.uk/
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - central government