Section one: Contracting authority/entity
one.1) Name and addresses
Thames Valley Police
Police HQ North, Meadow House, The Boulevard, Lang
Kidlington, Oxon
OX5 1NZ
Contact
Alison Jerred
alison.jerred@thamesvalley.police.uk
Telephone
+44 7974971736
Fax
+44 1865541579
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
VAT – GB 180 5571 07
Internet address(es)
Main address
https://www.thamesvalley.police.uk/
Buyer's address
https://www.thamesvalley.police.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Digital Evidence Management System
Reference number
TVP00493
two.1.2) Main CPV code
- 72317000 - Data storage services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is not to procure a new system. but to continue the existing integrated service for a period of 5 years for our NICE digital evidence management system.
Due to the imbedded nature of the service provision and the number of connectors and software applications that are embedded into this solution the exit and migration of data will require time and skilled professionals.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £8,199,538
two.2) Description
two.2.2) Additional CPV code(s)
- 72317000 - Data storage services
- 72212782 - Storage management software development services
- 48600000 - Database and operating software package
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This contract is not to procure a new system. but to continue the existing integrated service for a period of 5 years for our NICE digital evidence management system.
Due to the imbedded nature of the service provision and the number of connectors and software applications that are embedded into this solution the exit and migration of data will require time and skilled professionals.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
. Due to the nature of the service provision and the number of connectors and software applications that are embedded into this solution the exit and migration of data will require time and skilled professionals. The force will conduct a market survey during this 5 year period to gather data on alternative solutions.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The contract falls outside the scope of application of the Directive
The justification for the award of a 5 year contract extension is the continued access to the DEMS case management system to move away from this system would mean losing a lot of historical data. Due to the nature of the service provision and the number of connectors and software applications that are embedded into this solution the exit and migration of data will require time and skilled professionals. The force will conduct a market survey during this 5 year period to gather data on alternative solutions.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
TVP00493
Title
Provision of a Digital Evidence Management System (TVP00493)
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
17 March 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Nice Systems UK limited
Tollbar House, Tollbar Way, Hedge End
Southampton
SO302ZP
Telephone
+44 1489771200
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03403044
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £8,199,538
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Thames Valley Police
Headquarters, Oxford Road
Kidlington, Oxon
OX5 1NZ
procurementict@thamesvalley.police.uk
Telephone
+44 7974971736
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Due to the nature of the service provision and the number of connectors and software applications that are embedded into this solution the exit and migration of data will require time and skilled professionals. The force will conduct a market survey during this 5 year period to gather data on alternative solutions.