Section one: Contracting authority
one.1) Name and addresses
Stoke on Trent City Council
Civic Centre, Glebe Street
Stoke-on-Trent
ST41HH
Contact
Charne Botes
Country
United Kingdom
Region code
UKG23 - Stoke-on-Trent
Stoke on Trent City Council
PDQZ-1442-RZTZ
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Targeted Short Breaks Activities for Children and Young People with Special Educational Needs and Disabilities (SEND) - CAFS/2024/227
Reference number
CAFS/2024/227
two.1.2) Main CPV code
- 85312120 - Daycare services for disabled children and young people
two.1.3) Type of contract
Services
two.1.4) Short description
Targeted short break activities provide opportunities for children and young people with SEND to engage in fun, safe and supportive activities independently. They allow children and young people to have independence and social opportunities away from their families whilst giving parents/carers a break from their caring roles and responsibilities. Targeted short break activities can also provide opportunities for the whole family to enjoy activities together.
Since April 2025 Stoke-on-Trent City Council has commissioned Targeted Short Break Activities for children and young people with Special Educational Needs and Disabilities (SEND) via a framework. The framework in due to re-open for new providers to join from 1st April 2026.
This service is managed by Stoke-on-Trent City Council who, through a series of call-off agreements, will engage, collaborate and work with organisations to deliver a broad range of short break activities meeting the needs of our families and their children/ young people.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,837,000.43
two.2) Description
two.2.1) Title
Lot 1: Activities for children and young people to attend independently
Lot No
1
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
two.2.4) Description of the procurement
Targeted short break activities provide opportunities for children and young people with SEND to engage in fun, safe and supportive activities independently. They allow children and young people to have independence and social opportunities away from their families whilst giving parents/carers a break from their caring roles and responsibilities. Targeted short break activities can also provide opportunities for the whole family to enjoy activities together.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 90
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 2: Activities for children and young people to attend with their families
Lot No
2
two.2.2) Additional CPV code(s)
- 85312120 - Daycare services for disabled children and young people
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
two.2.4) Description of the procurement
Targeted short break activities provide opportunities for children and young people with SEND to engage in fun, safe and supportive activities independently. They allow children and young people to have independence and social opportunities away from their families whilst giving parents/carers a break from their caring roles and responsibilities. Targeted short break activities can also provide opportunities for the whole family to enjoy activities together.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 90
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 0
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-050046
Section five. Award of contract
Contract No
1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 January 2026
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Doves Care and Support Ltd
Stafford
ST18 0GP
Country
United Kingdom
NUTS code
- UKG23 - Stoke-on-Trent
Companies House
10335006
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,640
Total value of the contract/lot: £401,600
Section five. Award of contract
Contract No
2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 January 2026
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Furry Friends Therapy CIC
Stoke On Trent
ST119QX
Country
United Kingdom
NUTS code
- UKG23 - Stoke-on-Trent
Companies House
12923721
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £10,250
Total value of the contract/lot: £401,600
Section five. Award of contract
Contract No
3
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 January 2026
five.2.2) Information about tenders
Number of tenders received: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Port Vale Foundation
Stoke-On-Trent
ST6 1AW
Country
United Kingdom
NUTS code
- UKG23 - Stoke-on-Trent
Companies House
09408894
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £26,500
Total value of the contract/lot: £401,600
Section five. Award of contract
Contract No
4
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 January 2026
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Staffordshire Wildlife Trust
Wolseley Bridge
ST17 0WT
Country
United Kingdom
NUTS code
- UKG23 - Stoke-on-Trent
Companies House
259558
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,800
Total value of the contract/lot: £401,600
Section five. Award of contract
Contract No
5
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 January 2026
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
The Peter Pan Centre
Newcastle under Lyme
ST5 9NY
Country
United Kingdom
NUTS code
- UKG23 - Stoke-on-Trent
Companies House
07285867
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £6,266.13
Total value of the contract/lot: £401,600
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Stoke on Trent City Council
Stoke on Trent
Country
United Kingdom