Section one: Contracting authority
one.1) Name and addresses
Mid and East Antrim Borough Council
1-29 Bridge Street
Ballymena
BT42 1AB
Contact
Procurement Team M&EA
procurement@midandeastantrim.gov.uk
Country
United Kingdom
Region code
UKN0F - Mid and East Antrim
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://e-sourcingni.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://e-sourcingni.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Appointment of Project Manager led Integrated Consultant Team for the I4C Innovation and Cleantech Centre, Ballymena, Northern Ireland
Reference number
T421
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
Mid and East Antrim Borough Council (MEABC) wish to appoint an Economic Operator to provide a Project Manager led Integrated Consultant Team (ICT) in relation to the design and delivery of the i4C Innovation and Cleantech Centre at the St Patrick's Barracks regeneration site in Ballymena. The St Patrick's Barracks site is one of four former military sites transferred to the NI Executive as part of the (2010) Hillsborough Agreement. The Northern Ireland Government Department for Communities (DfC) now owns the site and is leading on a programme of development to transform this area of Ballymena. MEABC is working with a number of key strategic partners to deliver the St Patrick's Barracks Regeneration Project (including development and operation of the i4C Innovation and Cleantech Centre). These include Radius Housing, Northern Regional College, Police Service of Northern Ireland as well as the Northern Ireland Government Departments for Infrastructure (DfI), for Communities (DfC) and the Construction Procurement and Delivery (CPD) section of the Department of Finance (DoF). The Economic Operator will be required to work with the key strategic partners.
The proposed i4C Centre is a new 7,000 m2 building that will form a physical hub to support future innovation activity in Mid and East Antrim and future clean technology needs across Northern Ireland (NI). The Economic Operator will be appointed under the NEC4 Professional Service Contract (as appropriately amended) and shall provide the professional services applicable to RIBA Plan of Work (2020) Stages 2 to 7 and as specified in the PQQ and ITT documents. The new building is to have a BREEAM Excellent rating.
A Design and Build procurement route has been selected for the delivery of the i4C Centre. The ICT shall develop the design of the centre through RIBA Plan of Work (2020) Stages 2 and 3. MEABC (with support of the ICT) shall subsequently procure (via a competitive procurement procedure) an Integrated Supplier Team (IST) to complete the design and delivery the i4C Centre throughout all remaining RIBA Plan of Work (2020) Stages 4 to 7.
Following the procurement and appointment of the IST, the Economic Operator shall undertake the management of the IST on behalf of MEABC and continue to advise MEABC as required in relation to the delivery of the i4C centre.
MEABC also wish to develop a Civic Events Space adjacent to the i4C Centre. It is expected that MEABC will have achieved planning permission for the Civic Events Space by the time this ICT appointment has been made. The PM led ICT from this appointment may also be asked to develop the design of the Civic Events Space and include it within the IST Works Information for delivery along with the i4C Innovation and Cleantech Centre.
The term of contract for engagement of the Project Manager led ICT is anticipated to begin in July 2023 and end on expiry of the defects period set out in the IST construction contract (which MEABC currently intend to expire in August 2028).
The construction period is anticipated to take 18 months (currently intended to commence in February 2026). The construction period and date of commencement are subject to change and may vary upon completion of the design phase.
The design of the i4C Centre will have a focus on sustainability. The new building is to have a BREEAM Excellent rating and the ICT will also be required to undertake and report on Net Zero Carbon feasibility.
The i4C Centre is a focus for social regeneration. The Economic Operator appointed will be required to address Social Value through both the ICT and IST stages for the development of the i4C Centre.
For a complete description of this procurement please refer to the Pre-Qualification Questionnaire documents.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
- 71200000 - Architectural and related services
- 71220000 - Architectural design services
- 71300000 - Engineering services
- 71311000 - Civil engineering consultancy services
- 71311100 - Civil engineering support services
- 71312000 - Structural engineering consultancy services
- 71321000 - Engineering design services for mechanical and electrical installations for buildings
- 71324000 - Quantity surveying services
- 71420000 - Landscape architectural services
- 71541000 - Construction project management services
two.2.3) Place of performance
NUTS codes
- UKN0F - Mid and East Antrim
two.2.4) Description of the procurement
MEABC is using the Restricted procedure for the procurement of an Economic Operator pursuant to Regulation 28 of the Public Contract Regulations 2015.
Please refer to section II.1.4 for further details.
Appointment of Project Manager led Integrated Consultancy Team.
The Economic Operator will provide a combination of project management; architectural; quantity surveying; civil and structural engineering; building; mechanical, electrical and plumbing engineering; landscape architecture; CDM advice; planning; environmental engineering services. The consultancy services may be delivered with services from one, some or all the following disciplines/discipline groups, and other building construction consultancy related groups that may include, but are not limited to:
- Project Management,
-Architectural Design,
-Design Consultancy,
-Construction Consultancy,
-Building Consultancy,
- Civil and Structural Engineering,
- Mechanical, Electrical and Plumbing Engineering,
-Quantity Surveying,
-Planning,
-Environmental Engineering,
-Clerk of Works,
-CDM Advice,
-Landscape Architecture,
-Archaeology,
-any other consultancy services that may improve the quality, cost or efficiency to a design, construction activity, building or adjacent ground.
Architecture, construction, engineering and inspection services:
A range of architecture, construction, engineering and inspection services for a new building and its adjacent grounds, excluding conservational architectural services. The services required may include, but are not limited to:
- leading and managing project teams;
- stakeholder management;
- communication, information and management protocols;
- quality management;
- audits, including quality audits;
- resource advice, administration and management;
- cost, programme, critical path, risk, quality and change management;
- project outcomes, support, management and documentation;
- design, analysis, feasibility;
- integration and flow of design information;
- planning, development and scheduling;
- business case development;
- Principal Designer;
- Building Information Modelling (BIM);
- BIM management;
- Environmental aspects such as vibration, light, acoustic, water quality, air quality, habitat, vegetation, rot, damp, contamination, embodied carbon;
- cost consulting, analysis, measuring and project budget;
- value engineering, value surveying, value management;
- valuations, measurement and remeasurement, benchmarking, billing;
- construction and maintenance advice, energy efficiency advice, general project advice and support;
- appraisals, reports, recommendations;
- surveys, investigations, studies and strategies;
- inspection and assessment;
- interpretation and reporting;
- testing, certification;
- briefing on CDM obligations;
- Principal Designer and designer audits;
- health and safety document management;
- preparing and submitting notifications of construction projects to HSE;
- site safety inspections and audits;
- producing or reviewing construction plans;
- assisting method statement and risk assessment productions;
- assisting risk assessments and method statements reviews;
- reviewing contractor operations and maintenance manuals;
- site and works supervision;
- quality checks, material passport management, monitoring and reporting, record keeping;
- supporting planning applications;
- principal development of planning documents;
- asset planning advice, asset feasibility study, asset development work;
- options appraisals, project evaluation, impact assessments;
- public procurement, contract tendering, scope and specification development, contract administration;
- assisting the NEC 4 Service Manager;
- post contract support;
- assistance at public local inquiry; and
- supplement MEABC resource.
Please refer to the PQQ and ITT document suite for further details of the Procurement Procedure to be undertaken by MEABC and the services required by MEABC
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated contract value is the estimated maximum total spend by MEABC for the contract duration of 60 months plus 12 months defects period
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
In accordance with Regulations 57, 58 and 60 of the Public Contracts Regulations 2015, suppliers will be assessed in accordance with the Public Regulations 2015, on the basis of the information provided in response to the Pre-Qualification Questionnaire (which sets out the conditions for participation)
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
MEABC will require the members of any tendering group of entities (including, but not limited to consortium members, members of a group of economic operators and/or subcontractors) to be jointly and severally liable for the performance of the contract, no matter the legal form taken by those entities in order to enter into the contract.
For further information relative to the submission of consortia tenders, tenders by groups of economic operators and sub-contracting, please refer to the procurement documents.
The Economic Operator's performance of this contract will be regularly monitored.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-032084
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
14 April 2023
Local time
3:00pm
Changed to:
Date
5 May 2023
See the change notice.
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
1 May 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Economic Operators who have not already expressed their interest in the Project Managed led ICT for the i4C Centre can still be added to the procurement competition and respond to the Pre-Qualification Questionnaire.
Tenderers must be registered on MEABC’s e-procurement system https://e-sourcingni.bravosolution.co.uk to participate in this procurement and respond to the pre-Qualification Questionnaire.
Submissions are to be submitted online via the secure portal for e-Sourcing NI and if you have any technical questions relating to the portal, please contact the Bravo Solution Supplier Helpdesk on 0800 069 8630 (Monday to Friday 9am to 6pm). Or e-mail help@bravosolution.co.uk.
Tenderers are required to read all documentation available throughout all parts of the procurement. Within this Contract Notice MEABC has made available a Memorandum of Information document (which contains key information referred to in sections II.1.4 and II.2.4 of this Notice and further information regarding the service requirements of MEABC and the restricted procedure to be undertaken) and a draft copy of the Invitation to Tender.
Full details of the scope and requirements for the opportunity will be set out in the tender documentation to be issued by MEABC which will be available via the portal referred to in section VI.3 above. The Economic Operator is to be appointed under the NEC4 professional service contract (as appropriately amended).
The i4C Centre is a focus for social regeneration. The Economic Operator appointed will be required to address Social Value through both the ICT and IST stages for the development of the i4C Centre.
For a complete description of this procurement please refer to the Pre-Qualification Questionnaire documents.
MEABC expressly reserves the right:
i. not to award any contract as a result of the procurement process commenced by publication of this notice or to cancel the procurement at any stage for any reason at its absolute discretion; and
ii. to make whatever changes it may see fit to the content and structure of the tendering competition in accordance with the Public Contract Regulations 2015
and in no circumstances will MEABC be liable for any costs incurred by Economic Operators or Candidates in relation to the procurement. Any expenditure, work or effort undertaken prior to contract award is accordingly at the sole risk of the Economic Operator or Candidate participating in this procurement process.
No business whatsoever is guaranteed under any resulting contract indeed there is no guarantee that any contract will be put in place in relation to this notice. Economic Operators should take part in this process only on the basis that they fully understand and accept this position.
six.4) Procedures for review
six.4.1) Review body
High Court of Northern Ireland
Royal Courts of Justice, Chichester Street,
Belfast
BT1 3JF
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Review procedures are as set out in the Public Contracts Regulations 2015. Proceedings under the Public Contracts Regulations 2015 are time limited, and any such proceedings must be brought in the High Court of Northern Ireland.
Precise information on deadline(s) for lodging appeals:
MEABC will incorporate a standstill period at the point information on the award of the contract is notified to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of Northern Ireland.