Section one: Contracting authority
one.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
Country
United Kingdom
Region code
UKG33 - Coventry
Companies House
07781274
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/coventryuniversity/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/coventryuniversity/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Print Management
Reference number
FRAM-873-23-SC
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
We are undertaking this process to tender for printing services in order to service the needs of the Coventry University Group. Deliverables include large scale print and high-quality assets, e.g., prospectus.
The ITT will divided into five lots:
1. Lot 1 - Digital Print (Midlands) - fast turnaround, tactical assets
2. Lot 2 - Digital Print (London & the South) - fast turnaround, tactical assets
3. Lot 3 - Digital Print (Scarborough) - fast turnaround, tactical assets
4. Lot 4 - High Quality Litho Print - high quality print with longer lead times
5. Lot 5 - Large scale, banners, signage and external
An Agreement for each Lot (Lots 1-5) will be awarded for a duration of three years, with an option for Coventry University Group, at its discretion, to elect to extend the term of the Agreement for a further two years (1+1 years). For the avoidance of doubt, the term of the Agreement shall not exceed a maximum of five years.
Copy of the documents can be found on URL https://in-tendhost.co.uk/coventryuniversity/aspx/Home.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Digital Print (Midlands)
Lot No
1
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
The requirements for this lot are primarily speed of delivery at the best quality achievable via digital print. The type of jobs put through these suppliers will tend to be short runs and cover things like event flyers, visitor guides and posters.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
one plus one years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Digital Print for London & the South
Lot No
2
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
two.2.4) Description of the procurement
The requirements for this lot are primarily speed of delivery at the best quality achievable via digital print. The type of jobs put through these suppliers will tend to be short runs and cover things like event flyers, visitor guides and posters.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
One plus one years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Digital Print for Scarborough
Lot No
3
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
two.2.4) Description of the procurement
The requirements for this lot are primarily speed of delivery at the best quality achievable via digital print. The type of jobs put through these suppliers will tend to be short runs and cover things like event flyers, visitor guides and posters.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
One plus one years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
High Quality Litho
Lot No
4
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The requirements for this lot are high quality production of business-as-usual marketing materials - these are key documents like prospectuses, annual reports and multi-page brochures. We would like suppliers to secure us the best price for paper by ordering ahead, based on the longer lead times allowed for this type of print.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
One plus one years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Large scale and external
Lot No
5
two.2.2) Additional CPV code(s)
- 79800000 - Printing and related services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The requirements for this lot are the production, delivery and where appropriate, installation of larger items like hoarding covers, large scale vinyl installations, physical signage and pop-up banners.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
One plus one years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 May 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 3 July 2026
four.2.7) Conditions for opening of tenders
Date
8 May 2023
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Coventry University
Portal House
Coventry
CV1 2NT
Country
United Kingdom