Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF NOTTINGHAM (THE)
Kings Meadow Campus, Lenton Lane
Nottingham
NG7 2NR
Contact
Karella Henegan
karella.henegan@nottingham.ac.uk
Country
United Kingdom
NUTS code
UKF14 - Nottingham
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofnottingham/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
AV and VC Supply and Install Framework Agreement
Reference number
1353/ITT/KH
two.1.2) Main CPV code
- 32321200 - Audio-visual equipment
two.1.3) Type of contract
Supplies
two.1.4) Short description
All Audio-Visual refurbishments and upgrades in Centrally Timetabled Rooms (CTR's) of which there are currently 336 CTR's included in the AV rolling refurbishment plans with a 7-year replacement cycle, currently around 60 rooms per year.Most of the installation work will be expected to be achieved, but is not limited to, certain breaks in the teaching calendar:Christmas - 4 week periodEaster - 4 week periodSummer - 12 week periodAll installations will be to the current AV standards. These are subject to periodic revision by the UoN with assistance and input from the framework suppliers. Each installation project will require consultation time and onsite surveys from suppliers before contracts are awarded. After award, we will expect onsite project management from the successful supplier. Throughout the framework period we will expect suppliers to provide Supplier Relationship Managers and key contacts and to be working to agreed SLA's
two.1.5) Estimated total value
Value excluding VAT: £13,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32232000 - Video-conferencing equipment
- 32321300 - Audio-visual materials
- 32340000 - Microphones and loudspeakers
- 32350000 - Parts of sound and video equipment
- 32333000 - Video recording or reproducing apparatus
- 32321200 - Audio-visual equipment
- 32323000 - Video monitors
- 32322000 - Multimedia equipment
two.2.3) Place of performance
NUTS codes
- UKF14 - Nottingham
two.2.4) Description of the procurement
All Audio-Visual refurbishments and upgrades in Centrally Timetabled Rooms (CTR's) of which there are currently 336 CTR's included in the AV rolling refurbishment plans with a 7-year replacement cycle, currently around 60 rooms per year.Most of the installation work will be expected to be achieved, but is not limited to, certain breaks in the teaching calendar:Christmas - 4 week periodEaster - 4 week periodSummer - 12 week periodAll installations will be to the current AV standards. These are subject to periodic revision by the UoN with assistance and input from the framework suppliers. Each installation project will require consultation time and onsite surveys from suppliers before contracts are awarded. After award, we will expect onsite project management from the successful supplier. Throughout the framework period we will expect suppliers to provide Supplier Relationship Managers and key contacts and to be working to agreed SLA's
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £13,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The option for renewal of the framework will be after 3 years assuming extensions will be undertaken.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The required framework agreement will be for an initial period of One (1) year with an option to extend for two (2) further periods of Twelve (12) month and will cover the rolling refurbishment requirements and accommodate other potential installation requirements from 'new build' and School based development opportunities. This will also cover the supply of all associated consumable needs.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 2
In the case of framework agreements, provide justification for any duration exceeding 4 years:
N/A
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 May 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 June 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
In order to respond to this Notice Applicants will need to register and / or login to https://intendhost.co.uk/universityofnottingham/aspx/Home.When registering, Applicants should only register their company once. If you have any difficulty in uploading a response please contact the University via karella.henegan@nottingham.ac.uk. Please note that all communication regarding this opportunity must be conducted via the University's In-Tend portal. Following registration Applicants will be able to download the selection questionnaire (SQ) for this procurement. The SQ response should be completed and uploaded via the in-tend portal no later than 12.00 noon on 04/06/2021.The University shall not be liable for any costs or expenses incurred by any Applicant or tenderer in connection with the completion and return of the information requested in this contract notice, or in the completion or submission of any tender.The University reserves the right tochange without notice the procedure for awarding the contract, to reject all or any bids for the contract; to terminate discussions with any or all interested parties and /or to stop the process and not award a contract at any time without liability on its part. The University also reserves the right to award a contract for only part of the advertised scope.
six.4) Procedures for review
six.4.1) Review body
University of Nottingham (The)
Nottingham
Country
United Kingdom