Section one: Contracting authority
one.1) Name and addresses
Queen's University Belfast
University Road
Belfast
BT7 1NN
Contact
Dónall Patton
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
Buyer's address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
QUB/2267/22 - Provision of multi-disciplinary facilities team for the One Elmwood Building
Reference number
QUB/2267/22
two.1.2) Main CPV code
- 79993000 - Building and facilities management services
two.1.3) Type of contract
Services
two.1.4) Short description
This contract is for the provision of a multi-disciplinary facilities and operations team, including General Assistants, Reception Staff and Supervisor, which will report directly to the One Elmwood Building Operations Manager.The One Elmwood Building is currently under construction and is due to be completed in July 2022 . This building will transform the provision of student services at Queen’s by drawing these together into one central, state of the art building. This new multi-disciplinary facilities and operations team, led by a Queen's Operations Manager, will provide first line support for a wide range of services for all building users. As a new facility, the extent to which the multi-disciplinary facilities team will be required, is currently difficult to estimate. It is fundamental to this contract that Economic Operators must be able to reduce or increase the number of weekly working hours required from the Operations Team, in line with the needs of the University.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79993000 - Building and facilities management services
- 90911200 - Building-cleaning services
- 79992000 - Reception services
- 90910000 - Cleaning services
- 79993100 - Facilities management services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast, Northern Ireland
two.2.4) Description of the procurement
This contract is for the provision of a multi-disciplinary facilities and operations team, including General Assistants, Reception Staff and Supervisor, which will report directly to the One Elmwood Building Operations Manager.The One Elmwood Building is currently under construction and is due to be completed in July 2022. This building will transform the provision of student services at Queen’s by drawing these together into one central, state of the art building. This new facility will create an epicentre for campus life and facilitate the increased engagement of the whole student body.In order to operate the building to world class standards a new building operations team will be formed. This new multi-disciplinary facilities and operations team, led by Queen’s Operations Manager, will manage and co-ordinate all aspects of building operations on behalf of all users apart from some services that the Students’ Union and Student Plus Commercial Services will self-deliver. It is expected that the Operations Team will be in place for the week commencing 18 July 2022 for training and site familarisation.The extent to which the multi-disciplinary facilities services will be required under this contract is currently difficult to estimate. It is expected that the need for the Operations Team will fluctuate on a weekly basis, in line with the needs of end-users e.g. due to number of room bookings, planned events etc. It is therefore fundamental to this contract that the Economic Operator provides a flexible service in line with the needs of the University. Economic Operators must be able to reduce or increase the number of weekly working hours required, on request from the Operations Manager. This may require a significant reduction in the estimated hours projected (as outlined in the tender documents) for each role in the Operations Team for the One Elmwood Building.Queen’s reserves the right to remove or reduce the extent of job roles permanently from this contract, should Queen’s determine that they are no longer required.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 40%
Cost criterion - Name: Price / Weighting: 60%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Contract will be for 1 year, with options to extend by up to a further 48 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Selection criteria as stated in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 May 2022
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 20 September 2022
four.2.7) Conditions for opening of tenders
Date
23 May 2022
Local time
4:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Queen's University Belfast
University Road
Belfast
BT7 1NN
Country
United Kingdom
Internet address
https://www.qub.ac.uk/directorates/FinanceDirectorate/visitors/procurement/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
This authority will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.The Public Contract Regulations 2015 (SI 2015/102) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).