Scope
Reference
QQ25071
Description
Provision of a fuel management system
To be an advanced, future-proof solution to support the Council's operations with robust financial management, and ongoing compliance with MID approval (Weights & Measures).
Requirement includes,
1. Hardware, software and all year one costs inclusive.
2. Ongoing software costs for a further 3 years
Features must include:
• 24-hour unattended vehicle refuelling
• Ability to deny access to unauthorised drivers/vehicles
• Real-time enabled to control access to fuel
• Advanced usage, exception and environmental reporting
• Communication of fuel usage information for multiple sites back to one central point
• Enables integration with third party systems for vehicle tracking
• Supports export of data in formats including: XML, CSV, PDF, MHTML, Excel, and Word
• Automatic reporting functionality
• Reorder and low-level stock warnings
• Live stock level monitoring
Contract 1. Fuel Management System
Supplier
Contract value
- £18,524.39 excluding VAT
- £22,229.27 including VAT
Below the relevant threshold
Date signed
4 February 2026
Contract dates
- 5 February 2026 to 31 December 2029
- 3 years, 10 months, 24 days
Main procurement category
Services
CPV classifications
- 60000000 - Transport services (excl. Waste transport)
Contract locations
- UKG - West Midlands (England)
Procedure
Procedure type
Below threshold - limited competition
Supplier
TRISCAN SYSTEMS LIMITED
- Companies House: 06369088
- Public Procurement Organisation Number: PCNV-1135-LCQJ
Unit 4 Petre Court, Clayton Business Park
Accrington
BB5 5HY
United Kingdom
Email: tenders@triscansystems.com
Website: http://www.thetriscangroup.com
Region: UKD46 - East Lancashire
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Contract 1. Fuel Management System
Contracting authority
Wolverhampton City Council
- Public Procurement Organisation Number: PVBV-7568-LBLL
Civic Centre, St Peter's Square
Wolverhampton
WV1 1SH
United Kingdom
Region: UKG39 - Wolverhampton
Organisation type: Public authority - sub-central government