Section one: Contracting authority/entity
one.1) Name and addresses
Royal Botanic Garden Edinburgh
20a Inverleith Row
Edinburgh
EH3 5LR
Contact
supplychain@rbge.org.uk
Telephone
+44 1312482909
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11182
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CHRISTMAS LIGHTING EVENT CONCESSION AT ROYAL BOTANIC GARDEN EDINBURGH
Reference number
RBGE 2022 301
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
RBGE wishes to appoint an event production and management company to design, manage and deliver a festive light trail under the terms of a concession agreement.
two.1.5) Estimated total value
Value excluding VAT: £7,000,000
two.1.6) Information about lots
This concession is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £7,800,000 / Highest offer: £10,700,000 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
RBGE Garden Edinburgh
two.2.4) Description of the procurement
The event production, promotion and management company will deliver all aspects of the creative design, installation and management of the event including ticketing and marketing under a concessionaire contract.
The management company, its artist(s) and installation team will be required to work collaboratively with RBGE and it will be the responsibility of the successful Concessionaire to deliver a high profile, professional, safe, quality event experience for RBGE visitors
They will be responsible, in agreement with RBGE, for delivering all aspects of the event including:
Working in close partnership with RBGE to develop and agree any event theme and related concepts that highlight and raise awareness of some of RBGE’s key messages. This collaboration and agreement will extend to the work of the creative and installation teams.
Collaborating with RBGE and its Representatives to agree on the trail route in the Garden and to develop and agree on a site plan, installation locations, route and full events schedule.
Working in partnership with RBGE to agree event planning, programming, production and marketing. Ensuring any aspects of the event that impact on the Garden, our visitors, neighbours, stakeholders and RBGE’s reputation are suitably and timeously addressed.
Provision and management of all ticketing arrangements including sales, refunds and on site arrangements and pricing in agreement with RBGE.
All marketing and promotion of the event including press relations and securing sponsorship opportunities.
Procurement and management of all necessary contractors, including, for example, the creative and production teams, suppliers, security staff and any other sub-contractors and materials. Staff are expected to sign up to the RBGE subcontractor safe guarding policy
Organising all logistical and operational matters for the event, including the management and application of health and safety measures and ensuring compliance with RBGE’s standards of environmental protection and any relevant policies.
two.2.5) Award criteria
Concession is awarded on the basis of the criteria described below:
- Criterion: Implementation and Exit Plans
- Criterion: Service Delivery
- Criterion: Key Personnel
- Criterion: Performance Management
- Criterion: Sustainable Procurement
- Criterion: Data Management and Processing
- Criterion: Price
two.2.7) Duration of the concession
Duration in months
84
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Contract Length is for 7 Years in Total (84 Months). Broken into Initial 4 Year (48 Months) period. An Initial 2 Year (24 Months) Extension and Final 1 Year (12 Months) Extension
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Award procedure with prior publication of a concession notice
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-024477
Section five. Award of concession
A concession/lot is awarded: Yes
five.2) Award of concession
five.2.1) Date of concession award decision
3 April 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 3
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the concessionaire
Raymond Gubbay Ltd T/A Sony Music
6th Floor, 2 Canal Street
London
N1C 4DB
Telephone
+44 7585448951
Country
United Kingdom
NUTS code
- UKI - London
The concessionaire is an SME
No
five.2.4) Information on value of concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: £7,000,000
Total value of the concession/lot: £10,700,000
Section six. Complementary information
six.3) Additional information
(SC Ref:728366)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom