Section one: Contracting authority
one.1) Name and addresses
York Teaching Hospital Facilities Management Company
Wigginton Road
York
YO31 8HE
Contact
Paul Horsefield
Country
United Kingdom
NUTS code
UKE21 - York
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/noecpc/aspx/Tenders/Current
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/noecpc/aspx/Tenders/Current
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Building Management System
Reference number
PH/21/1408
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Maintenance and support of Building Management System (BMS) including new installations and replacements / upgrades.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKE2 - North Yorkshire
Main site or place of performance
York and Scarborough Hospitals.
two.2.4) Description of the procurement
York Teaching Hospital Facilities Management provides a comprehensive range of facilities and estates services to healthcare providers throughout York and North Yorkshire.Our annual turnover is £108.4m. We cover eight hospital sites (York, Scarborough, Bridlington, Malton, Selby, Easingwold and two rehabilitation units, Whitecross Court and St Helens) and have a workforce of just over 1,000 staff working across our hospitals and in the community. Our work ensures that facilities, projects and contracts are managed efficiently, correctly, on time and on budget.York Teaching Hospital Facilities Management (YTHFM) has for many years used the Continuum as main the main system for hospital BMS including heating, ventilation and air conditioning (HVAC) and security system first developed in 1998 by Andover Controls.This system is now unable to be support by brand new hardware although a strategy has been developed to release spare parts from upgrades and it is envisaged that Continuum will need to remain operational for the entire length of the contract.There are also a number of other systems in place within the Estate that require maintenance and improvement, most notably the Cylon system at Selby War Memorial Hospital.The bidder is expected to provide staff with the technical knowledge and expertise to be able to maintain and modify the Continuum System and other legacy systems and that the percentage of the service requirement dedicated to the legacy systems is to be determined by YTHFM.As over 90% of the current installed BMS system uses Continuum hardware, it is envisaged that the maintenance of the Continuum system will be form the major proportion of the workload of any maintenance engineers in the near term. To be able to provide service to all the sites outlined on the Service Specification Document and commit to 52 service days per year that will require Service Engineer presence at York, Scarborough, Bridlington, Malton or Selby Hospital.The estimated contract spend is around £150-300,000 per annum dependent on the number of upgrades, budget constraints and business pressures.The contract term will be 5 years.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2021
End date
31 July 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 June 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
publicprocurementreview@cabinetoffice.gov.uk
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit