Scope
Reference
WNC00000617
Description
Northampton’s Market Square has been the subject of significant investment, opening in October 2024. West Northamptonshire Council are seeking a service provider to transport, erect, take down and store the markets’ pop-up stalls and additional infrastructure on a weekly basis.
Each stall weighs approximately 45kg, the manufacturers guidelines state that their operation requires two personnel and takes 54 seconds per stall to erect and 37 seconds to take down.
The objective is to provide the correct number of stalls, weather protection and cabling required for trading, working to an agreed layout, and to leave the market clear following the dismantle.
The number of stalls required each day will vary with a minimum of 8 up to a maximum of 36. The maximum being on event days only, primarily on Saturdays and Sundays
The end users will be market traders and events’ organisers.
Provider must ensure the trading area is ready to receive its occupants no later than 7am of each trading day. The provider must ensure the trading area is cleared of all equipment, commencing de-rig no earlier than 5.30pm. These times may vary according to the councils’ requirements.
Provider will ensure the equipment is presented as ‘like new’ by ensuring it is regularly cleaned and maintained. All defects to be reported to the market team.
Total value (estimated)
- £99,999 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 April 2027
- Possible extension to 30 April 2029
- 3 years
Description of possible extension:
Two individual periods of 12 months each
Main procurement category
Services
CPV classifications
- 63121100 - Storage services
Participation
This procurement is reserved for
UK suppliers
Submission
Enquiry deadline
23 February 2026, 12:00pm
Tender submission deadline
27 February 2026, 12:00pm
Submission address and any special instructions
Please note, this opportunity is only available for providers based in Northamptonshire.
If your organisation wishes to participate in this process, you need to register with In-Tend Portal. You will be unable to take part if you do not register. Please use the link below and follow the instructions on the website: https://in-tendhost.co.uk/wnc/aspx/Home
Tenders must be returned via the Portal.
The tender return date is 12:00 on Friday 27th February 2026. Tenders received after this time and date will not be accepted.
Tenders may be submitted electronically
Yes
Award criteria
Weighting is based on 70% price, 30% Quality ratio
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
In-Tend - Supplier User Guide v.20 (WNC).pdf
In-Tend Supplier Guide
Contracting authority
West Northamptonshire Council
- Public Procurement Organisation Number: PGDV-8944-CMBP
Angel Street
Northampton
NN1 1ED
United Kingdom
Contact name: Sarah Hazell
Email: procurement@westnorthants.gov.uk
Website: https://www.westnorthants.gov.uk/
Region: UKF24 - West Northamptonshire
Organisation type: Public authority - sub-central government