Scope
Description
The council is seeking costed proposals from qualified and experienced suppliers, as follows:
• To re-design the playground to include the required components as detailed in Section 3 to the extent possible within a new enlarged footprint.
• To provide detailed designs, including drawings and specifications. Designs should be shown to take account of the Play Area Accessibility Statement in Appendix 4.
• To include alternative equipment options if appropriate, with advantages and disadvantages explained.
• To recommend the materials and colours to be used with the benefits explained.
• To provide a detailed project and installation/commissioning plan and costings.
• To provide a detailed problem management and escalation plan for the installation period.
• To obtain all necessary permissions, licences and approvals to undertake the work.
• To remove all items not required by the re-design, including existing safety surfacing.
• To supply all necessary items required by the re-design and to provide suitable low maintenance safety surfacing, covering all appropriate areas.
• To install all items, including any retained items as appropriate, including safety surfacing, hard landscaping and fencing required by the re-design, and benches, tables and bins.
• To complete all ground works to a professional standard, including any foundations required by the design, including for relocated and new fencing and supports.
• To follow all necessary Health and Safety and Welfare procedures.
• To provide a project manager to be the main point of contact during the works and to closely manage all aspects of the logistics, installation and commissioning, keeping the council informed of progress and issues on a regular basis.
• To provide equipment and workmanship warranties and a post installation inspection report and evidence that all recommendations in the report have been carried out. After completion of the construction and before handover, the council may also arrange an independent inspection by our own certified safety inspector and require resolution of defects and risks before the handover and final payment.
Total value (estimated)
- £120,000 excluding VAT
- £144,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 3 July 2026 to 30 September 2026
- 2 months, 29 days
Main procurement category
Goods
CPV classifications
- 37535200 - Playground equipment
- 43325000 - Park and playground equipment
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Submission
Enquiry deadline
27 March 2026, 11:59pm
Tender submission deadline
17 April 2026, 3:00pm
Submission address and any special instructions
Papplewick Parish Council
c/o 1 Linby Lane
Papplewick
Nottingham
NG15 8FB
Tenders may be submitted electronically
No
Award criteria
Tenders will be evaluated against:
- Proven experience
- Tender received on time
- Ability to deliver project within timeframe
- Certificate of collusion
- Health & Safety policy
- Insurance at specified level
- Financial stability
- Quality of design
- Materials
- Price and value for money
- Installation and commissioning
- Safety
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
Papplewick Parish Council - QEII playing field - Invitation to tender.pdf
Contracting authority
Papplewick Parish Council
- Public Procurement Organisation Number: PHTV-9395-DPGT
c/o 1 Linby Lane
Papplewick
NG15 8FB
United Kingdom
Region: UKF16 - South Nottinghamshire
Organisation type: Public authority - sub-central government