Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
Defence Medical Services (DMS), Whittington, Coltman House
Lichfield
WS14 9PY
Contact
Megan Cook
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.contracts.mod.uk/go/1443871601801D856B00
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.contracts.mod.uk/go/1443871601801D856B00
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.contracts.mod.uk/go/1443871601801D856B00
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.contracts.mod.uk/go/1443871601801D856B00
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Provision of a Pathology Specimen Referral Service for Overseas Bases
Reference number
703085450
two.1.2) Main CPV code
- 85111800 - Pathology services
two.1.3) Type of contract
Services
two.1.4) Short description
This is for the provision of a coherent specimen referral and assay service to support all permanent Authority overseas locations and deployed units.
two.1.5) Estimated total value
Value excluding VAT: £145,500
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
- 85110000 - Hospital and related services
- 85111810 - Blood analysis services
- 85111820 - Bacteriological analysis services
- 85112000 - Hospital support services
- 85112200 - Outpatient care services
- 85120000 - Medical practice and related services
- 85121200 - Medical specialist services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Contractor's site
two.2.4) Description of the procurement
1. Background
1.1. The requirement will be issued by Defence Medical Services (DMS).
1.2. This is for the provision of a coherent specimen referral and assay service to support all permanent Authority overseas locations and deployed units.
2. Requirement Overview
2.1. The Contractor will be responsible for producing an electronic Laboratory Handbook to list all tests available in-house, with sample requirements, pre-analytical requirements, and estimated turnaround time (TAT) coherent with the RCPath guidelines.
2.2. Sample testing include, but are not limited to, Bio, Micro, Histo, Haem and Cyto.
2.3. The average number of tests over a 12-month period is 3000, however due to the unpredictability of the referral service, usage may decline or increase during the lifetime of the contract.
2.4. It is the responsibility of the Authority to organise and coordinate shipment of all samples specimens
2.5. The Contractor will be expected to provide a 24 hour, 365/year sample collection/processing service and email or telephone contact for monitoring transportation of samples.
2.6. A 24-hour telephone service from a pathologist/clinical scientist/biomedical scientist will also be necessary for providing the Authority with technical advice on haematology, clinical chemistry, microbiology, and cellular pathology results/issues.
2.7 A fast and secure method that conforms to the General Data Protection Regulations must be executed for delivering results to the Authority and agreed failsafe measures shall be implemented to ensure DMS patient safety and compliance with national service standards.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 July 2022
End date
30 June 2025
This contract is subject to renewal
Yes
Description of renewals
Three (3) Years with a potential for option years (1+1+1)
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Three (3) Years with a potential for option years (1+1+1)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see link to access tender on Defence Sourcing Portal:
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
To participate in the tender and submit a bid, tenderers are required to complete a Supplier Assurance Questionnaire on Defence Sourcing Portal (DSP).
This Contract is classified at Official Sensitive (OS) and will be procured in line with Public Contract Regulations (PCR) 2015
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 May 2022
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 16 August 2022
four.2.7) Conditions for opening of tenders
Date
18 May 2022
Local time
5:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Ministry of Defence
Whitehall
London
SW1A 2HB
Country
United Kingdom