Section one: Contracting authority
one.1) Name and addresses
The Royal Parks Ltd
The Old Police House, Hyde Park
London
W2 2UH
Contact
Sarah Reboucas
Telephone
+44 7971802877
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
https://www.delta-esourcing.com/
Buyer's address
one.3) Communication
Additional information can be obtained from the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.delta-esourcing.com/
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(TRP) The Royal Parks: Hyde Park Event for Second Saturday in October 2025-2027
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
TRP is conducting a Pre Market Engagement exercise prior to going out to Invitation to Tender for potential parties to submit a bid proposal to host a 5km event around Hyde Park on the site of the Old Football Pitches. The event will be delivered in partnership with TRP’s event delivery partner London Marathon Events (LME). The event will take place on the second Saturday of October and the estimated contract period is up to 3 years, from 2025 to 2027. TRP is looking for a suitable Event Owner, Corporate or Charity to plan and promote an annual event that is open to the public with a charitable aspect, and that makes use of the existing infrastructure in place for the Royal Parks Half Marathon which takes place on the succeeding Sunday and is also delivered by LME. It is estimated the cost per year for the Saturday Event will be £300k-£350k. This includes the site infrastructure and operations listed in 4.2. The final cost will be dependent upon the agreed event specification. The estimated total contract value across the three years is £900k-£1.05m. It is anticipated that the opportunity will be published in early Summer 2024.
two.1.5) Estimated total value
Value excluding VAT: £1,050,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
TRP is conducting a Pre Market Engagement exercise prior to going out to Invitation to Tender for potential parties to submit a bid proposal to host a 5km event around Hyde Park on the site of the Old Football Pitches. The event will be delivered in partnership with TRP’s event delivery partner London Marathon Events (LME). The event will take place on the second Saturday of October and the estimated contract period is up to 3 years, from 2025 to 2027. TRP is looking for a suitable Event Owner, Corporate or Charity to plan and promote an annual event that is open to the public with a charitable aspect, and that makes use of the existing infrastructure in place for the Royal Parks Half Marathon which takes place on the succeeding Sunday and is also delivered by LME. It is estimated the cost per year for the Saturday Event will be £300k-£350k. This includes the site infrastructure and operations listed in 4.2. The final cost will be dependent upon the agreed event specification. The estimated total contract value across the three years is £900k-£1.05m. It is anticipated that the opportunity will be published in early Summer 2024.
two.2.14) Additional information
The Pre Market Engagement document is available free of charge at: https://www.delta-esourcing.com/. The closing date for receipt of responses through Delta eSourcing is 17th April 2024 @16:00
two.3) Estimated date of publication of contract notice
26 March 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./WK76C3YKT8 To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WK76C3YKT8
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./WK76C3YKT8" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./WK76C3YKT8
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/WK76C3YKT8" target="_blank">https://www.delta-esourcing.com/respond/WK76C3YKT8
GO Reference: GO-2024326-PRO-25585378