Scope
Reference
PRT-ITS-WPG-2025-0012
Description
The West Midlands Combined Authority (WMCA) supports the provision of an extensive passenger transport network across the West Midlands, both in fulfilment of statutory duties and to enable access to facilities and services. The WMCA supports the provision of local bus services, by financially subsidising routes that are not provided on a commercial basis by private operators.
Current Subsidised Bus Contracts expiring on 18th July 2026 need to be re-procured in order to ensure the routes contained within each contract remain operational. There are two (2) Lots of contracts, with an aggregated estimated total spend value (including extensions) of circa £21,650,000.
The aim of this procurement exercise is to renew existing tendered bus services within the Coventry/Solihull region, whilst aligning with the Coventry Electric Bus City scheme which requires a fully electric fleet (in this case within 12 months of the contract start date.)
This contract will overlap with Tranche 1 of franchised bus services operational in Coventry. The contract includes a change control mechanism to allow for changes to the services to align with the service model which will be delivered under franchising (yet to be determined). This could include vehicle livery, data provision, fares and ticketing initiatives etc. The end date of the contract, with the extensions, will enable the service to be included in the franchised network at the first renewal point of the Coventry lots. A shorter contract would not be commercially viable for the operator therefore a 5-year initial term, and up to a 5-year extension, has been agreed upon to offer best value for money and to ensure operators get return from the significant required investment in electric vehicles.
WMCA intends to carry out a subsequent procurement of similar goods, services or works in reliance on the direct award justification in paragraph 8 of Schedule 5 to the PA 2023, which is expected to be needed after the expiry of the contract.
The X30 service is expected to be a potential subsequent procurement and will be undertaken once funding arrangements have been agreed.
The X30 (Coventry Railway Station to Ansty Park) falls within the scope of Lot 1, therefore award of the X30 contract will only be permissible to the winning bidder of Lot 1 and will be awarded via a Direct Award process if undertaken.
The Procurement Act 2023 stipulates that this is compliant under the following clause:
"The public contract concerns the supply of goods, services or works by the existing supplier that are similar to existing goods, services or works where-
(a)the existing goods, services or works were supplied under a public contract that was awarded in accordance with a competitive tendering procedure within the period of five years ending with the day on which the transparency notice is published, and
(b)the tender notice or any tender document in respect of that earlier contract set out-
(i)the contracting authority's intention to carry out a subsequent procurement of similar goods, services or works in reliance on this direct award justification, and
(ii)any other information specified in regulations under section 95."
Lot 1. T0945
Description
Service 51 (Coventry Pool Meadow to University Hospital)
Service 60, 703 (Arena Park to University of Warwick)
(Option) Service X30 (Coventry Railway Station to Ansty Park) (will be subject to a subsequent procurement of similar goods, services or works in reliance on the direct award justification in paragraph 8 of Schedule 5 to the PA 2023)
Lot 2. T0946
Description
Service 82 (Coventry to Solihull, via Meriden)
Service 87, 188 (Coventry to Solihull, via Balsall Common)
Contract 1. Coventry Electric Bus City - Bus Routes - Lot 1
Lots
Lot 1. T0945
Supplier
Contract value
- £17,602,282.27 including VAT
Above the relevant threshold
Award decision date
4 February 2026
Date assessment summaries were sent to tenderers
4 February 2026
Standstill period
- End: 13 February 2026
- 8 working days
Earliest date the contract will be signed
27 February 2026
Contract dates (estimated)
- 19 July 2026 to 18 July 2031
- Possible extension to 18 July 2036
- 10 years
Description of possible extension:
Includes the option to extend at WMCA's sole discretion, in any increment, up to a maximum of 5 years until a final potential end date of 18th July 2036.
Main procurement category
Services
CPV classifications
- 34121100 - Public-service buses
- 60000000 - Transport services (excl. Waste transport)
Contract locations
- UKG - West Midlands (England)
Contract 2. Coventry Electric Bus City - Bus Routes - Lot 2
Lots
Lot 2. T0946
Supplier
Contract value
- £18,086,333.11 including VAT
Above the relevant threshold
Award decision date
4 February 2026
Date assessment summaries were sent to tenderers
4 February 2026
Standstill period
- End: 13 February 2026
- 8 working days
Earliest date the contract will be signed
27 February 2026
Contract dates (estimated)
- 19 July 2026 to 18 July 2031
- Possible extension to 18 July 2036
- 10 years
Description of possible extension:
Includes the option to extend at WMCA's sole discretion, in any increment, up to a maximum of 5 years until a final potential end date of 18th July 2036.
Main procurement category
Services
CPV classifications
- 34121100 - Public-service buses
- 60000000 - Transport services (excl. Waste transport)
Contract locations
- UKG - West Midlands (England)
Information about tenders
Lot 1. T0945
- 2 tenders received
- 2 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Lot 2. T0946
- 2 tenders received
- 2 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 1 supplier unsuccessful (details included for contracts over £5 million)
Unsuccessful suppliers
Procedure
Procedure type
Open procedure
Special regime
Utilities
Suppliers
MIDLAND RED (SOUTH) LIMITED
- Companies House: 01556310
- Public Procurement Organisation Number: PMCT-4725-ZDYW
One Stockport Exchange
Stockport
SK1 3SW
United Kingdom
Email: business.development@stagecoach.com
Website: http://www.stagecoachbus.com
Region: UKD35 - Greater Manchester South East
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Coventry Electric Bus City - Bus Routes - Lot 1
Contract 2. Coventry Electric Bus City - Bus Routes - Lot 2
WEST MIDLANDS TRAVEL LIMITED
- Companies House: 02652253
- Public Procurement Organisation Number: PQPT-4867-NZLD
National Express House
Birmingham
B5 6DD
United Kingdom
Website: http://nxbus.co.uk
Region: UKG31 - Birmingham
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contracting authority
West Midlands Combined Authority
- Public Procurement Organisation Number: PGMD-1353-PZVX
16 Summer Lane
Birmingham
B19 3SD
United Kingdom
Email: procurement.team@wmca.org.uk
Region: UKG31 - Birmingham
Organisation type: Public authority - sub-central government