Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
educationresource.procure@eani.org.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ICT-20-022 E-Books and Downloadable Audio Books for Libraries NI
two.1.2) Main CPV code
- 92511000 - Library services
two.1.3) Type of contract
Services
two.1.4) Short description
Supply and delivery of E-Books and Downloadable Audio Books for Libraries NI
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £10,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 92511000 - Library services
- 22113000 - Library books
- 72500000 - Computer-related services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UKN0 - Northern Ireland
two.2.4) Description of the procurement
ICT-20-022 — E-Books and Downloadable Audio Books for Libraries NI for the period 1 January 2021 to 31 March 2022 with the option to extend for up to a further 36 months.
two.2.5) Award criteria
Quality criterion - Name: Range of stock / Weighting: 50
Quality criterion - Name: Statistics / Weighting: 2
Quality criterion - Name: Marketing / Weighting: 2
Quality criterion - Name: Usbaility of product / Weighting: 4
Quality criterion - Name: Training / Weighting: 1
Quality criterion - Name: Supplier selection / Weighting: 1
Quality criterion - Name: Social clause / Weighting: 2
Price - Weighting: 38
two.2.11) Information about options
Options: Yes
Description of options
With the option to extend for up to a further 36 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The purpose of this VEAT notice is to inform the market of the Contracting Authorities intention to extend the contract period for an additional four months. The modification is covered under Reg 72 (1) (e) and (f) therefore the EA is not obliged to publish a modification notice.
The modification meets the following conditions in relation to paragraph 5:
(5) (a) the relevant threshold mentioned in regulation 5; and
(b) 10 % of the initial contract value for service and supply contracts and 15% of the initial contract value for works contracts
The modification to the period is for 4 months which represents less than 10% of the overall period of 48 months and is therefore deemed to be non-substantial as it does not meet any of the conditions of paragraph 8 detailed below.
(8) A modification of a contract or a framework agreement during its term shall be considered substantial for the purposes of paragraph 1(e) where one or more of the following conditions is met:
(a) the modification renders the contract or the framework agreement materially different in character from the one initially concluded;
(b) the modification introduces conditions which, had they been part of the initial procurement procedure, would have—
(i) allowed for the admission of other candidates than those initially selected;
(ii) allowed for the acceptance of a tender other than that originally accepted; or
(iii) attracted additional participants in the procurement procedure;
(c) the modification changes the economic balance of the contract or the framework agreement in favour of the contractor in a manner which was not provided for in the initial contract or framework agreement;
(d) the modification extends the scope of the contract or framework agreement considerably;
(e) a new contractor replaces the one to which the contracting authority had initially awarded the contract in cases other than those provided for in paragraph (1)(d).
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 109-288073
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 May 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
Overdrive INC.
Cleveland
Country
United States
NUTS code
- US - United States
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Bolinda UK Ltd
Newbury
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £10,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresTown:
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures