Scope
Reference
BSU/2025/008
Description
Bath Spa University is seeking an experienced systems integrator to support the refurbishment of its TV Studio facilities at Newton Park Campus. The project involves the design, procurement, fit-out, integration, and commissioning of a complete end-to-end solution for the University's multicamera TV production environment.
The existing facilities, installed in 2013, include two production studios, a TV studio gallery, a central apparatus room, two audio mixing studios, and nine postproduction edit suites. After twelve years of continuous use, the infrastructure is due for a technical upgrade.
Installation is required between June and September 2026 with facilitities ready for teaching.
The supplier must also provide maintenance and service contracts for a minimum of five years following installation.
Total value (estimated)
- £2,100,000 excluding VAT
- £2,520,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 5 June 2026 to 4 September 2031
- Possible extension to 4 September 2036
- 10 years, 3 months
Description of possible extension:
Possible extension of 5 years subject to requirement and performance.
Options
The right to additional purchases while the contract is valid.
Any complementary items required in the operation of the TV Studios to maintain its life during the term of the contract, including but not limited to maintenance, consumables and additional equipment to match that from the original installation.
Main procurement category
Services
CPV classifications
- 51310000 - Installation services of radio, television, sound and video equipment
Contract locations
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Participation
Legal and financial capacity conditions of participation
Minimum turnover of twice the anticipated contract value or alternative evidence of financial stability as detailed in the tender documentation.
Technical ability conditions of participation
Previous experience as detailed in the tender documentation, specifically the Conditions to Participate section of the Procurement Specific Questionnaire.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
19 February 2026, 10:00am
Submission type
Tenders
Tender submission deadline
4 March 2026, 10:00am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 May 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Sub-section weightings are detailed within the tender documentation. |
Quality | 75% |
| Cost | Including Hardware and Services as detailed in the tender documentation. |
Cost | 25% |
Other information
Description of risks to contract performance
Project not being delivered within required timeline and budget. Unidentified requirements that could jeopardise the delivery of the project (teaching facilities for students).
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
We invite suitable experienced suppliers to complete and submit the Procurement Specific Questionnaire (PSQ) including Conditions of Participation (CTP), and the Tender Documentation as detailed within the project documentation available on the eTendering Portal.
Suppliers must pass the PSQ and CTP to progress to future stages. Tenders will be shortlisted for site visits, best and final offers, and negotiation (if required).
Full details are contained in the tender documentation available through the eTendering Portal.
Documents
Associated tender documents
https://in-tendhost.co.uk/bsu/aspx/Home
Please register on the portal and opt in to the project to be able to access the documentation.
Technical specifications to be met
https://in-tendhost.co.uk/bsu/aspx/Home
This procurement is for a System Integrator to manage the design, installation and commissioning for BSU's TV Studio Refurbishment Project. The Integrator must have has experience in designing, installing, and commissioning ST 21010 TV studios in a live broadcast environment. The installation will involve legacy systems, ST2100, Dante audio and some remote production facilities. Experience in these areas will be crucial for the success of the project.
Full details are available in the tender documentation, specifically the Scope and Requirements and Evaluation Criteria.
Contracting authority
Bath Spa University
- UK Register of Learning Providers (UKPRN number): 10000571
Newton Park, Newton St Loe,
Bath
BA2 9BN
United Kingdom
Contact name: Victoria Johnson
Telephone: 01225875875
Email: procurement@bathspa.ac.uk
Website: https://www.bathspa.ac.uk/
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government