Section one: Contracting authority
one.1) Name and addresses
Aylesford School and Sixth Form College
Tapping Way
Warwick
CV34 6XR
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKG13 - Warwickshire
Internet address(es)
Main address
https://www.aylesfordschool.org.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Aylesford School ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Aylesford School and Sixth Form College is a progressive, ambitious, and popular all-through academy that provides a high-quality educational experience for over 1200 children aged from four to 18 years of age. The school believes that a successful education not only nurtures a love of learning but also encourages the development of a student’s wellbeing through a healthy lifestyle supported by access to a balanced, nutritious, and ethically responsible diet.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £909,985
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG13 - Warwickshire
Main site or place of performance
Warwickshire
two.2.4) Description of the procurement
The contract being tendered is for three years in duration from 1 August 2022 until 31 July 2025, with the option to extend the contract term for a further term of up to two years and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the School for the duration of this contract.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the teaching and support staff and students on roll, all of whom have a focus on the introduction of exciting new food concepts to satisfy a wide range of tastes and including those with dietary, ethical or animal welfare requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract offered covers the scope for the provision of all catering services within School, which currently includes breakfast, morning break, lunch and all hospitality and free issue requirements. Free Student meals and hospitality will be charged based on consumption and at net food cost
The School expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy and ethically responsible food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The School also expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Keeping Children Safe in Education.
Aylesford School believes that the quality of catering provision is intrinsically linked to a safe and successful learning environment.
Due to the recent establishment that capital depreciation constitutes an embedded finance lease, inward capital investment is not a requirement of this tender. Finance leases are strictly prohibited by the Academies Handbook and thus entering into such an agreement would mean that Schools are in breach of their funding agreements.
It is appreciated that a level of investment may be identified as a requirement of your bid and therefore bidders are encouraged to provide details of such requirements by providing detailed information of the equipment necessary within their tender response, to include the equipment make, model and cost and also a justification of how this equipment will assist in fulfilling the proposal and potential of the service.
As a School who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding capital investment as part of the Contractor’s tender submission would be welcomed. The School would wish for the Contractor to look at making this investment within the existing catering areas, with attention being given to a High Street style, retail focussed offer which attracts current non-users of the facilities.
The School’s objectives:
•To further develop the standards of a healthy, fresh food provision with a range of options to for those with dietary, ethical or animal welfare requirements
•To further develop the standard of service for all customers
•To receive consistently high-quality catering standards, via a motivated and fully staffed workforce
•To generate a welcoming and efficient dining and social environment for all students
•To receive proactive management support for the catering team, in order to attract and retain a full complement of motivated staff
Please see the SQ Document for more information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-004839
Section five. Award of contract
Contract No
004839
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 January 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cater Link Ltd
Earley West, 300 Thames Valley Park Drive
Reading
RG6 1PT
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
National registration number
03732298
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £909,985
Total value of the contract/lot: £1,227,640
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683481368
GO Reference: GO-2022412-PRO-19957033
six.4) Procedures for review
six.4.1) Review body
Aylesford School and Sixth Form College
Tapping Way
Warwick
CV34 6XR
Country
United Kingdom