Section one: Contracting authority
one.1) Name and addresses
Perth & Kinross Council
2 High Street
Perth
PH1 5PH
Contact
Lynn Law
Telephone
+44 1738475000
Country
United Kingdom
NUTS code
UKM77 - Perth & Kinross and Stirling
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00372
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Economic and financial affairs
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Financial Management System
Reference number
PKC10394
two.1.2) Main CPV code
- 72212442 - Financial systems software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Capita’s PAY360 is the Councils Income management system for both front and back office. The system controls and validates income imported from a wide range of sources including internet and telephone payments along with a counter based collection facility.
Perth & Kinross Council's financial Management System supports our Business activities for Sales, General and Purchase Ledger.
Perth & Kinross Council have awarded all requirements detailed to one supplier.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,334,460
two.2) Description
two.2.2) Additional CPV code(s)
- 48442000 - Financial systems software package
two.2.3) Place of performance
NUTS codes
- UKM77 - Perth & Kinross and Stirling
two.2.4) Description of the procurement
Capita’s PAY360 is the Councils Income management system for both front and back office. The system controls and validates income imported from a wide range of sources including internet and telephone payments along with a counter based collection facility.
Perth & Kinross Council's Financial Management System supports our business activities for Sales, General and Purchase Ledger.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contract value is the estimated for a 10 year period. This includes an initial 5 year contract period with the option to extend for 3 years plus 2 years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
We have worked closely with our provider of the service for a number of years to integrate the service into the core function of our Financial system. If to be fully tendered then an alternative successful supplier may take some time to develop the service to the same level of provision , which may result in a significant negative impact to our ability to manage our financial services.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2019/S 222-545490
Section five. Award of contract
Contract No
PKC10394
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 March 2020
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Capita Integrated Business Solutions
The Spirella Building
Letchworth
SG6 4ET
Telephone
+44 07557203007
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,334,460
Section six. Complementary information
six.3) Additional information
Please note the contract award value is an estimate, this is due the Merchant fees varying depending on demand.
(SC Ref:645162)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Tay Street
Perth
PH2 8NL
Country
United Kingdom