Section one: Contracting authority
one.1) Name and addresses
Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
Contact
Steve Chandler
steven.chandler@glasgow.gov.uk
Telephone
+44 1412876907
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Consultancy Services for Avenues Plus Project – Block S
Reference number
GCC005293CPU
two.1.2) Main CPV code
- 71311300 - Infrastructure works consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Glasgow City Council (the Council) is seeking to appoint a suitably qualified Lead Consultant to act as Principal Designer and head a multi-disciplinary team – comprising expertise in a number of professional services to undertake, in accordance with RIBA stages 1 to 4, the preparation and brief, concept design, developed design and technical design including ongoing design input during the construction period for the Avenues Plus project known as Block S.
two.1.5) Estimated total value
Value excluding VAT: £885,190
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71311210 - Highways consultancy services
- 71311000 - Civil engineering consultancy services
- 71311200 - Transport systems consultancy services
- 71530000 - Construction consultancy services
- 72224000 - Project management consultancy services
- 79415200 - Design consultancy services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
City of Glasgow
two.2.4) Description of the procurement
This Invitation to Participate relates to Block S. The Lead consultant will have a varying involvement on the delivery of RIBA Stages 0 to 7 for the following Avenues:
1) Duke Street (from High Street to Bellgrove St) and John Knox Street (from Castle St to Duke St)
2) Dobbie’s Loan (from North Hanover St to Canal St)
3) South Portland Street (from Carlton Place to Norfolk St)
4) Cowcaddens Road (from Cambridge St to North Hannover St)
Set out below are the various RIBA stages which provides clarity regarding which party has primary responsibility for delivery of each. Note that although Stage 3 and Stage 4 for Cowcaddens Rd, Dobbie’s Loan and South Portland St. will be delivered internally by a Glasgow City Council designer the appointed Lead Consultant may be called upon for design input. This is also true of the Construction phase for all four locations. Any input required of the appointed Lead Consultant during the Glasgow City Council designer led stages of the project will be charged at the submitted hourly rates provided in the Activity Schedule and within the relevant section of Contract Data Part Two.
The following RIBA stages will be the responsibility of the appointed Lead Consultant:
Duke St & John St - RIBA stages 0-4
Cowcaddens Rd - RIBA Stages 0-2
Dobbie’s Loan - RIBA Stages 0-2
South Portland St - RIBA Stages 0-2
The following RIBA stages will be the responsibility of an internal Glasgow City Council designer:
Duke St & John St - RIBA stages 5-7
Cowcaddens Rd - RIBA Stages 3-7
Dobbie’s Loan - RIBA Stages 3-7
South Portland St - RIBA Stages 3-7
The programme of works for the Avenues Plus project is based on RIBA stages and will be in place from November 2021 up to April 2026.
Whilst the Avenues Plus project is not funded directly by City Deal, it will be delivered and managed as part of the wider EIIPR Avenues Programme.
In addition to the delivery of the four avenue locations mentioned above, there is a further component to the Avenues Plus project related to in-depth community engagement and behaviour change activities. An external community consultant will be appointed to deliver on the implementation of the Community Engagement and Behaviour Change activities. The outputs from this process will feed into the design, where possible and appropriate.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £885,190
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
54
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
It is anticipated that the 6 highest scoring bidders will be invited to tender, where 6 bidders can be identified as having met the minimum criteria for consideration.
Where there is a score differential of less than 2% between the sixth placed bidder and subsequent ranking bidders, those lower ranking bidders will also be shortlisted and invited to tender, up to a maximum of 8 bidders in total. Only if there is a tie at 8 bidders will more than 8 bidders be invited to tender as all the tied bidders will be invited to tender.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Additional information pertaining to this Contract Notice is contained in the documents titled "GCC005293CPU Invitation to Participate" attached within the tender attachment area of PCS-t. Applicants must ensure they read these documents in conjunction with this Contract Notice.
Minimum level(s) of standards required:
Applicants must comply with the financial requirements detailed in Section 4B Economic and Financial Standing of the documents titled "GCC005293CPU Invitation to Participate" attached within the tender attachment area of PCS-t.
It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the types and levels of Insurances detailed in section 4B Minimum Insurance Requirements of the documents titled "GCC005293CPU Invitation to Participate" attached within the tender attachment area of PCS-t.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As specified in the Invitation to Tender.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 June 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
6 July 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
At the SPD stage:
1) Health & Safety — the H&S Questionnaire is in the attachments section of PCS-T. Bidders must complete the H&S Questionnaire as part of their SPD submission. Responses to the H&S Questionnaire will be evaluated as pass/fail.
2) Quality Assurance and Environmental Management Standards - SPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 & 4D2.2: bidders must hold the certificates or comply with the questions noted in Section 4D of the SPD Statements document. Evidence will be requested at the Request for Document stage of the evaluation (see item 10 below) and will be requested only of the preferred bidder. The submission of this evidence is mandatory and will be evaluated as a pass/fail.
3) Applicants who do not comply with the financial requirements as stated in the Invitation to Participate document but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated. A Parent Company Guarantee form is included in the attachments area of PCS-T should this be required.
4) Freedom of Information Act - Information on the FOI Act is contained in Appendix A of the Invitation to Participate document. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the attachments area within the PCS-T portal (NB the council does not bind itself to withhold this information).
If the bidder is successful to be taken forward to ITT stage, the following will be required at ITT stage:
5) Collateral warranties may be required. This will be detailed at ITT stage.
6) Tenderers Amendments - The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to their offer. Bidders will be required to complete the tenderers amendment certificate contained in the attachment area within PCS-T portal.
7) Prompt Payment - The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt. Bidders will be required to complete the prompt payment certificate contained in the attachment area within PCS-T portal.
8) Bidders will be required to complete the Non-Collusion certificate contained in the attachments area within the PCS-T portal.
9) Bidders will be required to complete an FoI certificate at ITT stage (as well as SPD stage as detailed in item 3 above).
10) Request for Documentation: Once the Evaluation of Price & Quality is complete, the recommended Bidder will be expected to provide all documentation as specified in the SPD. When the Request for Documentation is made, Bidders must supply the relevant information within 3 working days. Failure to provide this information within the specified time may result in your bid being rejected and the Council proceeding with the procurement exercise to the next appropriate bidder.
11) Terms and conditions relating to this contract will be NEC3 with additional Z clauses. Full details at ITT (Invitation to Tender) stage.
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 18356. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
As detailed in the Invitation to Tender.
(SC Ref:649052)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Glasgow City Council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent.When sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage.
The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.