Scope
Reference
9463
Description
East Sussex County Council (ESCC) is seeking tenders from suitably qualified Service Providers for the haulage, processing and marketing of approximately 45,000 - 50,000 tonnes of Dry Mixed Recyclables (DMR) collected by the Council's five District and Borough Councils from Tipping Points located across the County. The current contract expires on 28th June 2026.
Total value (estimated)
- £30,000,000 excluding VAT
- £36,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 29 June 2026 to 28 June 2031
- Possible extension to 28 June 2036
- 10 years
Description of possible extension:
Optional extension period of 3+2 years from 29 June 2031 to 28 June 2034 and from 29 June 2034 to 28 June 2036
Main procurement category
Services
CPV classifications
- 90500000 - Refuse and waste related services
Contract locations
- UKJ22 - East Sussex CC
Lot 1. North
Description
To provide the services to the north of East Sussex.
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Central & West
Description
To provide the services to the Central & West of East Sussex.
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. East
Description
To provide the services to the East of East Sussex.
Lot value (estimated)
- £10,000,000 excluding VAT
- £12,000,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. North
Lot 2. Central & West
Lot 3. East
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
6 March 2026, 11:59pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 April 2026
Recurring procurement
Publication date of next tender notice (estimated): 4 February 2036
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Including Social Value |
Quality | 50% |
| Price | Price | 50% |
Other information
Description of risks to contract performance
Potential future changes during the lifetime of the contract:
Deposit Return Scheme / DRS - As this may result in changes to the quantity, and composition of Core Materials delivered under this Contract, Bidders are instructed to take this into account when submitting pricing.
UK Emissions Trading Scheme/UK ETS - In the event that energy from waste plants and waste incinerators become included within the UK ETS and the Service Provider can demonstrate that this has resulted in an increased cost to provide the service to dispose of Contamination and Rejected Materials then, from the date of the impact, the Service Provider may add this element on to the Monthly Contract Price.
Local Government Reorganisation/Devolution - A novation clause is included in the contract which enables ESCC to novate the contract to a new entity, plus in addition the following will be included:
The parties acknowledge that during the term of this Contract the local government structure may be subject to change. These administrative changes may give rise to the need to seek a Variation to this Contract with any successor or assign of the Council. The Council shall not be liable for any loss of any kind including, but not limited to, lost opportunity that may arise as a consequence of local government reorganisation.
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
East Sussex County Council
- Public Procurement Organisation Number: PXGX-2145-PRQJ
County Hall, St Anne's Crescent
Lewes
BN7 1UE
United Kingdom
Region: UKJ22 - East Sussex CC
Organisation type: Public authority - sub-central government