Section one: Contracting authority
one.1) Name and addresses
The Roseland Multi Academy Trust
Tregony
Truro
TR2 5SE
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKK30 - Cornwall and Isles of Scilly
Internet address(es)
Main address
https://www.theroselandmat.co.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Roseland Multi Academy Trust (Falmouth School) ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide a comprehensive cleaning service, including daily term time and non-term time periodic cleaning, for Falmouth School.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £630,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK30 - Cornwall and Isles of Scilly
Main site or place of performance
Cornwall and Isles of Scilly
two.2.4) Description of the procurement
Falmouth School is a secondary academy located in Falmouth, Cornwall. The School provides an education to students within Years 7 to 11 from the local catchment area. The School is also home to Falmouth College, which provides sixth form education to students in Years 12 to 13. In total, the student roll number is approximately 1,000 with capacity of up to 1,300 students.
The School is seeking a suitably experienced contractor who has current experience of working within the education sector, preferably with Secondary Schools to demonstrate the knowledge and understanding of contracts of a similar size and nature. Ideally the successful contractor will have a strong operational base within Cornwall, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all of the cleaning provision within the school and sixth form, including term time daily cleaning. Plus, a number of weeks for holiday and periodic cleaning during non-term time to provide a deeper clean of the school and it’s buildings to ensure they are suitably prepared for the beginning of each academic term.
The requirement of the School and Trust is that the successful contractor provides a clean and functioning premises that is fit for purpose at all times, through delivering the guaranteed level of input hours. As part of that requirement the successful contractor is to be proactive in the management of the contract with open lines of communication. That communication must include frequent and proactively provided management information.
TUPE is expected to apply and it is anticipated that some employees may be members of the Local Government Pension Scheme (LGPS) and therefore the successful contractor would be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
A robust level of management support must be provided by the successful contractor to ensure that the detailed specification is delivered within the contract on a consistent basis within the contract period.
The Contractor may be asked to undertake works not included in this Specification. Aside from the cost of materials, where possible additional works should be delivered within the hours of the existing cleaning operatives or, where necessary, provided by additional staff paid for on an agreed hourly basis or by a quoted fixed price.
The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within Falmouth School and The Roseland Multi Academy Trust on the contract performance.
The contract will commence during the Easter break, on 25 April 2021 for an initial contract period of three years, with the option to extend the contract for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract.
The contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision. Financial constraints affecting all schools mean that a robust and cost-effective solution must be provided.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/2225CM833X
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-025852
Section five. Award of contract
Contract No
025852
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 January 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Churchill Contract Services Limited
Unit 1, 40 Coldharbour Lane, Harpenden
Hertfordshire
AL5 4UN
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
National registration number
03762020
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £630,000
Total value of the contract/lot: £787,330
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683455272
GO Reference: GO-2022412-PRO-19956990
six.4) Procedures for review
six.4.1) Review body
Roseland Multi Academy Trust
Tregony
Truro
TR2 5SE
Country
United Kingdom