Section one: Contracting authority
one.1) Name and addresses
The Priory Learning Trust
Queensway
Weston-super-Mare
BS22 6BP
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
NUTS code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Internet address(es)
Main address
https://www.theplt.org.uk/index.php
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
The Priory Learning Trust ~ Caretaking & Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide Caretaking and Cleaning services for The Priory Learning Trust.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £522,000
two.2) Description
two.2.2) Additional CPV code(s)
- 98341140 - Caretaker services
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Main site or place of performance
Bath and North East Somerset, North Somerset and South Gloucestershire
two.2.4) Description of the procurement
The successful Supplier will be required to provide Caretaking and Cleaning services for The Priory Learning Trust (Trust) at the following sites:
•West Huntspill Primary Academy ~ New Road, West Huntspill, Highbridge, Somerset, TA9 3QE
•East Huntspill Primary Academy ~ New Road. East Huntspill. Highbridge. Somerset. TA9 3PT
•St Anne’s Church Academy (Hewish) ~ Bristol Road, Hewish, Weston-super-Mare BS24 6RT
•St Anne’s Church Academy (West Wick) ~ 1 Scot Elm Dr, West Wick, Weston-super-Mare BS24 7JU
•Castle Batch Primary School Academy ~ Rawlins Ave, Weston-super-Mare BS22 7FN
•Pawlett Primary School Academy ~ Gaunts Rd, Pawlett, Bridgwater TA6 4SB
This contract will be fixed price in nature with the successful contractor also guaranteeing the number of input hours to the contract as well as the quality of Caretaking and Cleaning provision.
We are seeking a suitably experienced contractor who has current experience of working within the secondary/ primary school sector, ideally with a strong operational base within the Somerset / Bristol area, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
The scope of the contract covers all Caretaking and Cleaning provision within the academies listed above.
The basis and rationale that the Trust requires is that the successful contractor operates to, at all times, being able to provide clean and functioning premises that are fit for purpose delivering the guaranteed level of input hours at all times, and that the successful contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of all cleans and tasks as detailed within tender specification’s takes place.
The successful contractor will be expected to deliver a concise and detailed method of management reporting at the end of each month thus updating the senior management team within the Trust on the contract performance on an academy-by-academy basis on the delivery of the contract specifications for both the provision of caretaking and cleaning services.
The current Caretaking and Cleaning contract value is a cost of approximately £87,000.00 per annum.
The contract being offered is for three years which commences on 1st April 2022 and concludes on 31st March 2025 and will be on a fixed price basis, there will be the option to extend the contract for a further period of three years on a 1 + 1 + 1 basis on the same terms and conditions excluding the right to further extend beyond six years in duration.
The Trust is expected to grow in the number of schools during this contract period, and the provision of caretaking and cleaning services within these schools when they have joined the Trust will fall under the scope of this contract. The successful contractor will be expected to provide this service within these additional schools using the same costing model, ratios etc. that they applied to their successful tender submission for the Trust at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the Trust.
Please note: Further schools may be added to the contract during the tender process and during the life of the contract as detailed above.
Additionally, the Trust reserves the right to award in whole or part the final contract with no commitment that all schools listed above will form part of the final contract. This decision will be based entirely on the successful contractor’s tender submission in both qualitative and financial terms.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-021193
Section five. Award of contract
Contract No
021193
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 December 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Weston Support Services Limited
Unit 7, Kiln Park, Searle Crescent, Weston-super-Mare
North Somerset
BS23 3XP
Country
United Kingdom
NUTS code
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
National registration number
10016920
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £522,000
Total value of the contract/lot: £1,266,182
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=683421873
GO Reference: GO-2022412-PRO-19956915
six.4) Procedures for review
six.4.1) Review body
The Priory Learning Trust
Queensway
Weston-super-Mare
BS22 6BP
Country
United Kingdom