- Scope of the procurement
- LOT 1. ‘Welcome Back’ themed branding for town centres and local parades
- LOT 2. Specialist Retail/Town Centre expertise to support small independent businesses within town centres and local parades
- LOT 3. Rental of temporary street furniture & supporting maintenance to facilitate the safe reopening of High Streets
Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
Civic Centre, High Street
Hillingdon
UB8 1UW
Country
United Kingdom
NUTS code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Welcome Back Fund initiatives supporting local hospitality economy
two.1.2) Main CPV code
- 34928400 - Urban furniture
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Government announced on 20 March 2021 that the Reopening High Streets Safely Fund (RHSFF) has been extended with a new delivery phase up to the end of March 2022 called The Welcome Back Fund (WBF). The WBF is a funding source of eligible activities to better support the reopening of local economies and is the funding source for the scope of activities as outlined within this tender opportunity. The scope of eligible activities has increased significantly to better support the reopening of local economies. As with all activity supported by the European Regional Development Fund programme any investment will need to be compliant with the EU State Aid rules and European Regional Development Fund (ERDF) procurement and branding requirements
Government guidance confirms that the WBF will continue to support the four main types of existing RHSSF activities as outlined in the original guidance including:
1. Support to develop an action plan for safe reopening of local economies;
2. Communications and public information;
3. Business-facing awareness raising activities; and
4. Temporary public realm changes to ensure that reopening of local economies can be managed successfully and safely.
The London Borough of Hillingdon (the Council) is looking to engage with a supplier(s) to provide the above support as outlined in the Lots below;
LOT 1: ‘Welcome Back’ themed branding for town centres and local parades
LOT 2: Specialist Retail/Town Centre expertise to support small independent businesses within town centres and local parades
LOT 3: Rental of temporary street furniture & supporting maintenance to facilitate the safe reopening of High Streets
The Council reserves the right to award some, all or none of the Lots. Further information about the Lots are contained in the tender documentation
two.1.5) Estimated total value
Value excluding VAT: £433,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
‘Welcome Back’ themed branding for town centres and local parades
Lot No
LOT 1
two.2.2) Additional CPV code(s)
- 79342200 - Promotional services
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
LOT 1: ‘Welcome Back’ themed branding for town centres and local parades
The London Borough of Hillingdon (‘LBH’) is looking to engage an imaginative and creative designer/ design team to create ‘Welcome Back’ concept branding for use within town centres and parades across the borough including lamp column banners, bunting, tote bags etc. incorporating ERDF and LB Hillingdon branding guidance.
LBH’s Hillingdon Branding & Communication Guidelines gives clear guidance on how the Council’s branding should be used. The aim of the guide is to make the combined efforts of the LBH and supplier more effective. The LBH Town Centre Improvements Manager will ensure that the delivery partner(s) has a named contact within Corporate Communications to advise on marketing and publicity requirements.
It is expected that this service will commence from 21 June 2021 for completion of branding sign off on or before 23 July 2021and further potential support as required up to February 2022.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
8
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Reopening High Streets Safely Fund (RHSFF) & The Welcome Back Fund (WBF)
two.2) Description
two.2.1) Title
Specialist Retail/Town Centre expertise to support small independent businesses within town centres and local parades
Lot No
LOT 2
two.2.2) Additional CPV code(s)
- 55900000 - Retail trade services
- 79413000 - Marketing management consultancy services
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
Scope of the service
LBH are looking for an experienced consultant/consultancy required to support small independent businesses in reopening safely and attracting visitors and residents back to enjoying spending time and money in the town centres and local parades. To achieve this, the scope of services is expected to include:
1. Organising a promotional event for each of the nine minor and local town centres between August 2021 up to February 2022;
2. Organising up to two promotional events within Uxbridge and the five district centres between August 2021 up to February 2022;
3. Delivering a tailored (short, sharp, non-accredited) Visual Merchandising programme to improve the appearance of shop fronts and provide a welcome across the town centres and parades;
4. Digital High Streets training to help small independent businesses across the town centres and parades adapt to on-line retail including click & collect and encouraging the increased use of film and social media to help businesses with more effective marketing. This will include promoting the businesses benefits for signing up to the Hillingdon Business Directory and Hillingdon First Card ;
5. Temporary ‘pop-up’ use and/or screening of prominent empty shops within the town centres, and
6. Compiling an overall Welcome Back promotional plan bringing together all elements of business support, programme of events and co-ordination across town centre, licencing, green spaces and corporate communications teams
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £433,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
8
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Reopening High Streets Safely Fund (RHSFF) & The Welcome Back Fund (WBF)
two.2) Description
two.2.1) Title
Rental of temporary street furniture & supporting maintenance to facilitate the safe reopening of High Streets
Lot No
LOT 3
two.2.2) Additional CPV code(s)
- 34928400 - Urban furniture
- 39113600 - Benches
- 45233293 - Installation of street furniture
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
two.2.4) Description of the procurement
The London Borough of Hillingdon is looking to engage with a supplier(s) to provide and maintain temporary street furniture such as parklets, planters and hand sanitisers within our town centres to support the safe reopening of High Streets from 26 July 2021 up to 28 February 2022.
Initially this will be trialled in four town centres; Uxbridge, Eastcote, Ruislip and Northwood with the potential for future roll out within our other high streets and local shopping parades. The Council has undertaken consultation with businesses within these areas to ascertain what measures would be supported. Drawings detailing the results of the consultation along with possible locations for the intervention can be found in Appendices B - L (final quantities and locations will be confirmed before orders are placed)
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £433,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
8
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Reopening High Streets Safely Fund (RHSFF) & The Welcome Back Fund (WBF)
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 June 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
4 June 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice
Strand, London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Civic Centre (2E/06)
High Street, Uxbridge
UB8 1UW
Country
United Kingdom